Finance Officer NEW

FH Culture 

All we do, and how we do it, seeks to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values.

Position title:                        Finance Officer

Duty Stations:                      Mekelle, Tigray

Duration of Contract:          One-year contract, Renewable (with 60 working days probation period)

Salary:                                    As per the salary scale of the organization

Closing date:                        November 30, 2024  

JOB SUMMARY

The Finance Officer ensures that the highest standards of financial record keeping and reporting to be achieved as per FH Ethiopia and Donors requirements and compliance are met.

PRINCIPAL RESPONSIBILITIES

1. Review Regional/Mekelle office payments and Manage payment documents as per DOA.
2. Prepare Regional/Mekelle office payment journals on MS Dynamics and submit to next level reviewer weekly, bi-weekly and monthly.
3. Compile ER and prepare PR journal of Mekelle office and upload,
4. Process payroll deduction payments and follow up all legal labilities status timely.
5. Maintain aging of balance sheet accounts and follow up for timely clearance
6. Checks quarterly fixed asset reports of the regional office and projects.
7. Reconcile stock balance of projects for vehicle spare parts and fuel on monthly basis.
8. Reconcile cash and fuel coupon balance with the system generated balance.
9. Prepares monthly VAT reimbursement report to USAID and send to CO for consolidation.
10. Support the CO in audit (internal and external) process.
11. Ensures yearend Accruals preparations and subsequent clearance
12. Conduct surprise cash count
13. Prepare monthly bank reconciliation
14. Assist the finance coordinator in cash follow management
15. Regularly monitor cash registration ensure the balance is up to date
16. Performs other duties as assigned by the Regional Finance coordinator.

SAFEGUARDING POLICY

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

GENDER RESPONSIBILITY

• Provide adequate time to staff to participate in gender sensitivity workshops and related events.
• Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
• Build a better gender balance in staffing through affirmative action.
• Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
• Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
• Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issues.

SAFETY & SECURITY RESPONSIBILITY

• Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
• Visiting project offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
• Explains to staffs the reasoning behind the organization’s safety and security policies and procedures
• Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members.  If possible, he/she should conduct briefing and training sessions himself/herself;
• Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
• Encourages staffs to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.