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Accounting / Finance / NGO Jobs

Finance Officer Full Time

Team Benefits

Oxfam is a great organization to work for and many of our staff would never have anticipated how working for Oxfam would open the doors to so many other opportunities. Each story is very individual. It is interesting to learn about the creative ways in which our staff have progressed their career within the sector from identifying opportunities and overcoming challenges.

Oxfam aims to recruit and retain diverse, passionate people who have the necessary skills, knowledge, and commitment to meet our vision. We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance, and a range of other benefits.

Our reward system aims to:

  • Enable career progression within Oxfam
  • Recognize achievement, skills, competence, and development
  • Support and enable recruitment and retention of the best candidates for Oxfam
  • Enable an increase in the Voice of the Global South
  • Be equitable, fair, transparent, and flexible
  • Balance the needs and expectations of our stakeholders
  • Encourage and enable management accountability.

About us

Oxfam is a global community that believes poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers, and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation of 21 organizations working together with partners and local communities in the areas of humanitarian, development, and campaigning, in more than 90 countries.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Job details

DIVISION:  FinanceTEAM: Finance and System
LOCATION: Gambela, EthiopiaCONTRACT TYPE:  Fixed Term 
GRADE:  D 2 National                                                       JOB FAMILY:  Finance
SALARY: As per Oxfam benefit package HOURS: 37.5 hours per week
FLEXIBILE WORKING 

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE:

The Team bring excellence as finance partner for Oxfam Gambella Field office with provision of value-adding support to all stakeholders. To ensure strong stewardship role in resources management; support in the achievement of program effectiveness; deliver efficient, cost effective and quality operations, and technical/professional advice and expertise to develop and implement Oxfam’s strategic roles.

JOB PURPOSE: 

The Finance Officer supports the Finance Team in various accounting activities daily. This includes review of financial documents and making sure payments are supported with appropriate source documents; preparation and processing of documents for payment, review and coding of financial information and Journal entries as appropriate; assisting in data entry into the system, and maintenance of appropriate finance documentation after verifying all source documents for proper approval.

POST HOLDER REPORTS TOLine management: Senior Finance Officer
JOBS REPORTING TO THIS POST Finance Assistant
BUDGET RESPONSIBILITY No
KEY RESPONSIBILITIES

               Processing and Accounting for financial transaction

  • Review and ensure payment request are checked, authorized, and supported with auditable documentation being charged to accurate budget codes of relevant contract.
  • Prepare monthly payroll as per the approved payroll information submitted by HR and share to the Senior Finance Officer for review at 20th of each month.
  • Prepare monthly staff salary allocation to active contracts and submit to Senior Finance Officer for review at 25th of each month.
  • Prepare bank reconciliation on monthly basis and submit to Senior Finance Officer for review and to PM for approval.
  • Ensure accuracy, timeliness, and adherence to OGB financial policies and procedures, donor requirements and government regulation in carrying out the day-to-day financial routine activities.
  • Conduct regular cash count on every Friday afternoon, surprise counts, and on the last day of a month.
  • Review payment documents, settlement of travel and training advances against Oxfam travel policy and prepare journal entry.
  • Reconcile and clear statutory obligations (pension, income tax and withholding tax) on monthly basis as per Ethiopia tax and pension proclamation.
  • Assist in Oxfam internal and external year end Audit schedules and provide all documents required by the auditor during the audit as well as answering some audit queries as needed.
  • Follow up the filing systems for all financial and accounting records and verify the completeness of the documentation as per the OI financial policy and government regulations.

              Reporting and compliance

  • Encode transactions into bank book, cash book and JV on daily basis and submit to Senior Finance Officer for review.
  • Support the Senior Finance Officer in donor and government report preparation and budget development.
  • Ensure compliance (donor, government and OGB) on daily routine activities.
  • Follow up the settlement of travel and program float/advance take necessary action on timely basis.
  • Report any irregularities to Senior Finance Officer or PM
  • Assist Senior Finance Officer in financial report preparation and audit facilitation.

                 Internal Control and Risk management

  • Provide ongoing financial risk analysis and recommendations of risk management strategies.
  • Ensure compliance with all statutory requirements.
  • Ensure internal control procedures exist and are followed.
  • Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control.
  • Ensures maintenance of appropriate internal controls and financial procedures on Petty cash payments and floats

     People Management 

  • Responsible for the effective performance management of finance staff reporting to the position, ensuring assessment, development, and performance management against objectives, and organizationally agreed competences.
  • Accountable for implementing Oxfam’s people management policies, procedures, and standards.
  • Manage and supervise the staff directly reporting to the position and ensure that any training needs are identified and met.
  • Support a climate of continuous professional improvement in finance.
  • Uphold principles of Oxfam’s gender and diversity principles in the workplace.
  • Coaches, mentors, and appraises subordinates in accordance with Oxfam GB Performance Management System.
  • Create staff development opportunities for finance staff by extending their engagement beyond the job descriptions.
  • Provide relevant orientation for staff, both at start of contract and ongoing, to ensure their understanding and compliance with Oxfam GB policies, organizational strategies, and job expectations.

             Other

  • Provide support for program and other staff from finance perspective.
  • Replace the Senior Finance Officer in his absence.
  • Perform such other like activities assigned by the Senior Finance Officer /PM

person specification

Most importantly, every individual at Oxfam GB needs to be able to:

  • Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE AND EQUALITY 

Our Values 

  • Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
  • Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
  • Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
  • Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
  • Accountability: We take responsibility for our action and inaction and hold ourselves accountable to the people we work with and for.
  • Courage: We speak truth to power and act with conviction on the justice of our causes.
  • Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:
1. Be committed to equal opportunities: demonstrating sensitivity to culture differences and gender equality.2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible. 
  • Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and applying the principles and twelve practices in your work. Read more about this here:
For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here.

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment

SKILS, Experience, Knowledge & Competencies

Essential

  • Bachelor (BA) Degree or Diploma from a recognised university/college in Accounting, Accounting and Finance or any other related areas that can bring added value to the job.
  • Minimum of 3 to 5 years for BA holders or 6-7 years for Diploma holders experience in finance and project financial management, preferably working 3 years of experience in an international NGO.
  • Knowledge of and Eager to learn various accounting software with special emphasis in Oxfam financial management system.
  • Good command of computer skill (MS-word, MS-Excel) and other Internal software system.
  • High-level of acquaintance comfort with internet-based research and electronic communications.
  • Results oriented with accuracy and strong attention to detail.
  • Strong interpersonal skills, sensitivity to cultural differences and ability to work in a wide variety of cultural contexts.
  • Strong organisational and personal management skills, with ability to prioritise work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through.
  • Ability to work effectively in a fast-paced environment and under pressure.
  • Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through.
  • Good personal communication skills, in written and verbal English and Amharic, with influencing and persuasive skills. Able to use different approaches to achieve followership.
  • Commitment to Oxfam’s equal opportunity and gender policies.
  • Demonstrated experience of integrating gender and diversity issues into finance.
  • Flexibility in terms of travel and working hours.
  • Willingness to be flexible and adaptive to changing working requirement.
  • Team building and problem-solving skill.
  • Good spoken and written English and Amharic, and knowledge of local languages is an asset.

    Desired

  • Knowledge of various accounting software with special emphasis in Oxfam financial management system
  • Complete Professional Qualification in ACCA, CIMA.
Influencing: We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.

Strategic Thinking: We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.

Safer recruitment: All offers of employment are subject to satisfactory references and appropriate screening checks (which can include counterterrorism, safeguarding and criminal records checks).

Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.

How To Apply

To apply to this post use this link:

Internal: https://jobs.oxfam.org.uk/internal/vacancy/22828/description

External: https://jobs.oxfam.org.uk/jobs/vacancy/22828/description

Job Overview

  • ID: 42665
  • Date Posted:
  • Expiration date: November 21, 2024
  • Location:
  • Job Title: Finance Officer