Finance Manager NEW

• TITLE: Finance Manager
• PROGRAM/DEPARTMENT: Ethiopia Country Office
• REPORTS TO: Sr. Finance Officer
• DUTY STATION: Addis Ababa

COMPANY SUMMARY

EngenderHealth (EH) envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. We believe this is essential for ensuring everyone can attain their full potential. To realize this vision, we implement high-quality, gender-equitable programs that advance sexual and reproductive health and rights.

JOB SUMMARY

Working with and reporting to the Director of Finance & Operations the Finance Manager is a key member of the management team and will be in charge of implementing financial policies, strategies, and plans; leads the finance team and directs the financial activities of the organization. Build a motivated and productive work team capable of implementing the strategic plan of the organization; develop proper monitoring and follow-up systems to ensure the financial sustainability of Engender Health; provide advice and support to managers and functional units whenever there is a need.

The Finance Manager will be responsible for the overall day-to-day effectiveness of finance functions, the management, and the consolidation of monthly accounting circles, and routines throughout Engender Health offices in Ethiopia. They will be responsible for the preparation of all statutory financial statements both for management and for external use. They work in full compliance with all applicable donor rules and regulations and the country’s laws. They will also provide advice and support on financial matters to managers and functional units whenever there is a need.

ESSENTIAL FUNCTIONS

a) System Development

• Assist in the development of Engender Health Inc. financial management strategies and systems to contribute to the project sustainability.
• Identify internal control weaknesses and develop policies, systems, and procedures to address such weakness
•  Ensure all finance staff understand the organization’s financial policies, procedures, systems, and application software
• Develop and implement accurate cash management strategies and systems.
• Ensure policies, standards, and guidelines provided (SOP) are properly implemented to ensure adequate internal controls.
• Responsible for strengthening the custody system over cash, documents, supplies inventories, and fixed assets.
• Follow up on control systems to prevent waste and fraud
• Ensure proper segregation of duties within the finance system.
•  Follow up on approval authority limits and provide service approvals within the approved limits as assigned by HQ.
  b) Financial Management
  • Assist in ensuring effective financial management and accounting systems, in line with EH Financial SOP, follow up national and international standards, are established, used, and maintained.
• Ensure Engender Health adheres to all local statutory obligations.
•  Prepare and distribute key financial and statistical performance information to all Engender Health relevant bodies in a timely manner.
• Assist managers in understanding and interpreting the financial performance indicators/reports.
• Review and send accurate and timely monthly, quarterly, and year-end financial and statistical reports to the supervisor.
• Monitor cash flow and expenditure against budget and advise the Director of operation & Finance and the CD on possible corrective action.
• Ensure policies, standards, and guidelines provided are properly implemented to ensure adequate internal controls.
• Assist in strengthening the custody system over cash, bills, documents, supplies and inventories, and fixed assets.
•  Continuous monitoring to ensure that decentralization and delegated financial authorities are managed properly and in adherence to EH’s financial policies and procedures.
• Ensure that good financial management systems and procedures are in line with best practices.
• Assist with monitoring grant funds and ensure expenditures are by the approved grant document.
• Ensure all audit recommendations are implemented in the subsequent year.
• Ensure proper segregation of duties is implemented within the finance system.
• Ensure the development of budgets and implement budgetary management strategies in the country. Support the development of the donor budgeting process with a focus on a robust BVA tracking system.
• Provide support to the program team in the preparation of plans budgets and resource management processes.
• Review & Confirm to D F & O monthly financial reports for submission to New York HQs within the closing timetable.
• Provides financial training and guidelines to employees as needed.
• Responsible for the review and compilation of government reports.
• Review and send accurate and timely monthly, quarterly, and year-end interregional and national financial reports to management.
• Ensure financial document filing and storage.

c) Strategic Development & Planning

• Assist in the development of Financial Management Strategy Development to contribute to EngenderHealth’s vision and mission.
• Provide appropriate technical support and participate in target setting and proposal development to facilitate the financial planning process.
• Provide technical support and participate in target setting and in designing the financial planning process.

d) DOVICO/Timesheet

• Act as a focal team member for DOVICO management in-country.
• Assign appropriate time charge codes for new hires and current staff monitor the lockout period grant overrides and run level-of-effort reports for payroll processing.

e) Inventory Follow up

• Review the stock report and timely communication on any discrepancies in management decisions.
• Follow up on regional stock reports and mentorship during field support visits on separate financial monitoring of the inventory system.
• Serve as senior bidding committee for purchases above 50,000 ETB.

f) Team Building/Networking

• Develop a strategically oriented, motivated, productive, and appropriately managed finance team.
• Provide leadership and strategic direction to the finance team.
•  Identify training needs for finance staff and ensure the training is provided in consultation with the supervisor.
• Inspires and motivates others to perform well, effectively influences actions and opinions of others, inspires respect and trust, accepts feedback from others,  and provides vision and inspiration to peers and subordinates. Continually work to improve supervisory skills.
• Establish and maintain a close relationship with bankers and conduct negotiations concerning quality banking services.
• Develop performance targets with each team member, conduct performance evaluations, and provide constructive feedback to the team members.
• Empower and enable staff in all financial activities.
• Provide orientation for new staff on the EH financial system.
• Perform performance reviews for staff under direct supervision and give feedback for those matrices managed at regions.
• Perform any other related assignment as assigned by supervisors.