Finance Assistant Full Time NEW

The Opportunity

The position holder will be responsible for handling the daily administrative and HR duties of an organization. He/she will provide clerical support to the staff and the department to support effective and efficient operations of the organization’s human resource department.

Accountabilities Include;

Petty cash management, organizing, and archiving Financial documents with necessary support documents

• Responsible to handle Gambella Office petty cash fund and work advances as required
• Responsible for managing a petty cash fund properly and replenishing it when the fund reaches the Key allowed limit.
• Responsible for collecting all debit or credit advice from all banks and submitting for recording.
• Remind the finance officer of the maximum fund balance on Bi-weekly bases and collect a justification for unspent cash.
• Ensure all Financial documents are chronologically arranged and filed.
• Ensure that all financial documents are scanned and uploaded to OneDrive
• Responsible for paying all cash payments when required.
• Any other assignment by the line manager as required.

Support the Program Area Finance Officer

• Support the Program Area Finance Officer in paying tax issues to the relevant tax authority.
• Conduct a monthly summary of pension, Income tax, and withholding tax, and submit to the finance officer to facilitate the payment
• Facilitate all payment transfers to suppliers, partners, and other stakeholders as required.

Ensure the safety of financial documents and adhering the organization’s policy

• Keep filling systems in which documents could be readily available, easily traced, and ensure that all documents fulfil the appropriate source documents
• Report the soonest she/he identifies any potential and/or actual risk
• Support other staff on the finance-related issues
• Support the Program Area Finance Officer in Audit Facilitation.
• Others, as the need arises and is instructed by the immediate supervisor.

Safeguarding Children and Program Participants (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed per the appropriate procedures.
• Ensures that all staff in the unit/function/department are properly inducted on and understand their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted,

• Diploma in accounting/business management with at least 2 years of experience in a similar position.
• Excellent English, both written and verbal
• Preferential
• Safety issues in cash management.
• Best way of handling transactions.
• Bookkeeping and interpersonal skills.
• Basic computer skills to process various document settlements, such as Excel.
• Ample knowledge of currency denominations and counting.
• Advanced computer skills, especially in Excel, Word, and the use of email
• Ability to communicate at all levels, & in difficult circumstances,
• Ability to work under pressure within a diverse team of people, and be dynamic, tenacious, and committed
• Multi-cultural people who respect and treat various people coming for her/his service.
• Honesty.
• Polite and courtesy and consider his/herself as a team member.
• Very good written & spoken English;
• Very good communication skills with all levels of staff
• Willing to travel to field sites.
• High commitment to confidentiality
• Gender sensitivity
• Languages required:
• Fluency in the English language is essential
• In addition to Amharic, other local Knowledge or languages are preferable