Finance Assistant Full Time NEW

ECA’s mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Sustainable Development Goals and Agenda 2063.

The mission is guided by ECA’s five new strategic directions which are: Advancing ECA’s position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent’s problems and take local solution to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa’s position at the global level and developing regional responses as a contribution to global governance issues.

The position is located in the UN Health Care Center at the UN Economic Commission for Africa, Addis Ababa, Ethiopia. The incumbent works under the direct supervision of the Senior Finance Assistant.

Within delegated authority the Finance Assistant is responsible for the following duties: Finance:

• Extracts billing data from the primary information system (Earthmed) for credit users and works with the nursing unit to ensure correctness of billing & completeness of medical services delivered during the period.
• • Prepares billing data from the primary information system (Earthmed) for other users (cash payers, insurance companies, retirees, etc).
• • Prepares service orders on Umoja for all participating UN agencies for monthly payment for medical services procured and annual per capita contribution.
• • Follows up on timely approval of service orders, submits invoices to insurance companies (electronic) & UN agencies, and provides additional information and documents as requested by insurance companies and other stakeholders to expedite reimbursements.
• • Promptly prepares detailed financial reconciliations for each settlement notification received from insurance companies and follows up on differences for cash collection.
• • Review monthly UNHCC open items on Umoja and follow up with actions for finalization.
• • Periodically updates patients’ data in EarthMed as necessary and follows up with clients for bill settlement.
• • Provides prompt responses for issues raised by the clients.
• • Prepare clearance reports for those staff members who are separating from ECA and UN Agencies.
• • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• • Assists with visualizations and updating information material such as web pages or brochures. Treasury:
• • Collects daily cash for medical services rendered to patients during working days, night duties, weekends, and holidays.
• • Handles petty cash funds, effect payments, and record expenditure on Umoja and requests for timely replenishment.
• • Ensures cheques and cash collected are deposited to the bank at the end of each working day. General Administration:
• • Provide logistic support for UNHCC meetings and annual retreats.
• • Keep up-to-date documents/reports/guidelines that have a bearing on matters related to the program, ensuring compliance with the financial rules and regulations of the United Nations.
• • Draft or prepare correspondence to reply to inquiries concerning relevant financial and budget matters Update patients’ directory for new arrivals, departing staff from ECA and UN Agencies, or when changes are made in family status based on the information provided by HRMS and UN Agencies.
• Provide additional support to UNHCC as assigned.

Education

• High school diploma is required. A post-secondary certificate in the related functional area (finance & accounting) is desirable. University Degree in Finance, Accounting, Business Administration, or related fields is an advantage.

Work Experience

• A minimum of Five (5) years of work experience in accounting or finance is required. The minimum years of relevant experience is reduced to five (3 year for candidates who possess a first-level university degree or higher. Experience in cash collection and petty cash management is desirable. One (1) year or more of experience in data analytics or related area is desirable.

Language

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage