Finance and Administration Officer Full Time NEW

Finance and Administration Officer

Job by: The Well in Action

Category: Finance

Reports to:  Cluster coordinator

Location: Alamata Town, frequently travel to Project Area.

Employment Type: Full Time

Duration: Six Month (Possibility of Extension)

Salary: Negotiable,

Number of Positions: One

Application Deadline: seven days from the date of posting

ABOUT THE ORGANIZATION

The Well in Action (TWA) is an Ethiopian Civil Society Organization. TWA intervention in Ethiopia is to contribute to the sustainable improvement of the living conditions of the smallholder farmers and deprived people. TWA’s core areas of intervention include sustainable livelihoods and food security, rural water, sanitation and hygiene (WASH) emergency response and resilience building, agricultural job creation and youth employment, and education. The organization primarily serves vulnerable rural and urban communities, with a particular focus on poor households, farmers, women, and youth This can be achieved by performing projects which focus on improving agricultural productivity, and stimulating entrepreneurship that are implemented both in rural and urban contexts.

I JOB SUMMARY:

The Finanace Officer  is responsible for ensuring policies, procedures, and guidelines about project finance and procurement. He/She provides timely, collaboratively, and service-oriented support to project staff on all financial and Administration matters relevant to project implementation. He/she also processes invoices and payments, reconciles accounts, and assists the cluster finance staff. Prepare a financial report, maintain financial and grant management,  disbursment of funds to the project/cluster offices; In addition, he/she provides support in ensuring compliance with financial policies and procedures, assists in audits, collaborates on budgeting and forecasting, and supports the preparation of donor financial reports.

II. RESPONSIBILITIES AND TASKS:

• Supports project personnel in managing and analyzing financial aspects related to the project, which encompasses proactive monitoring and evaluation of budgets, expenditures (including procurement), accruals, cost forecasts, Financial Planning and allocations.
• Ensures that financial systems and documents comply with laws, policies, standards, and regulations and with generally accepted accounting principles and practices;
• Develops mechanisms to ensure that operations of the project are implemented in cost cost-effective manner;
• Reviews requests from the cluster office and staff for payment, ensures that appropriate supporting documentation is present, and forwards the request to the donors;
• Prepares monthly and quarterly budget reports.
• Review the financial reports from Project/cluster offices for correctness and compliance following the finance manual, and the donor policies, procedures, and guidelines;
• Ensures all collections are properly recorded and deposited into the project account or cashier;
• Review the monthly payroll for the project staff.
• Prepares Monthly and quarterly financial reports to be submitted to the TWA management and the Consortium lead organization for monitoring, follow up and decision-making purposes.
• Ensure that files or correspondences, memos, and information are kept in a good manner and respond in a timely and necessary response timely;
• Processes project purchase requests of goods and services and undertakes bid analysis as per TWA’s policies and procedures;
• Develop and implement safeguarding policies and procedures of TWA, and consortium lead, to ensure the safety and well-being of project beneficiaries, staff, and volunteers.
• Promote a culture of accountability by establishing mechanisms for participants’ and stakeholders’ feedback, complaints, and responses.
• Ensure compliance with safeguarding standards, including prevention of sexual exploitation and abuse in the project implementation communities
• Travels to the project area regularly to perform financial reviews and monitor internal controls.
• Follow up the project accountant and cashier financial payment works.
• Performs other accounting tasks as assigned or deemed necessary.

N.B.: – TWA requires that all employees take seriously their ethical responsibilities to safeguard our intended program participant, their communities, and all those with whom we work. Staff at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of program participants and community members (especially women, children’s and people with disability).

EDUCATION

• A minimum of a Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. A Master’s degree is preferred.

EXPERIENCE:

• A minimum of 8 years’ experience for a BA degree and a minimum of 6 years’ experience for MA/MBA, out of which 4 years’ experience in a Local and International NGO in financial management and administration.
• Proven experience in financial planning, budgeting, and reporting.
• Strong knowledge of financial systems, internal controls, and compliance requirements.
• Experience with grant and contract management, including donor financial reporting.
• Familiarity with Ethiopian financial regulations and tax laws.

TECHNICAL SKILLS

• Proficiency in accounting software (Peachtree, ERP & QuickBooks) and MS Office applications.
• Proficiency in using computer applications like MS Word, MS-excel etc
• Knowledge of financial regulations and accounting principles.
• Good knowledge of IPSAS is preferable
• Strong analytical and problem-solving abilities.
• Excellent attention to detail and accuracy.
• Proficiency in English and Amharic languages.

COMPETENCIES

• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong ethical standards and commitment to integrity.
• Effective communication and interpersonal skills.
• Language: Fluency in Tigrigna is mandatory; Amharic and English language is desirable.

   Preference

• Women applicants are highly encouraged to apply.