FH Ethiopia
International Trade and Development
Job Description
Vacancy Announcement
(Internal/External)
FH Culture
All we do, and how we do it, seeks to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values.
Position title: Finance & Admin Officer
Duty Stations: Ebinat, South Gonder – Amhara
Duration of contract: Temporary Contract
Closing Date: September 29, 2024
JOB SUMMARY
The Project Finance & Admin Officer record, summarize and classifies the project’s income and payments (commodities and cash) within the framework of established policies and procedures. Liaison with HO finance for financial management and internal control related issues and advise the project management team. Also supervises routine administrative activities of the project.
PRINCIPAL RESPONSIBILITIES
Key Result #1 – Process payments, cash receipts/collections, and cash management
● Checks all payment documents (commodities and cash), payment checks, etc for budget and other related issues prior to the project manager’s approval.
● Requests cash transfer from the Head Office on time.
● Checks that all cash receipts for local collections are deposited on time.
● Prepares payroll and pay all relevant payments (income tax, pension, PF)
Key Result #2 – Recording financial transactions, produces financial reports for Addis office review
● Obtains monthly bank statements from the bank and reconciles with the book record.
● Record transactions by account, cost center, program and fund categories
● Prepares journal vouchers for cash coupon transactions.
● Prepares monthly journal summaries for the project and submit them to the Head Office on time.
● Get monthly financial reports from the HO and analyze income and expenditure in line with the budget and advise the Project Manager and component heads on issues that require special attention.
● Prepares monthly, quarterly, bi-annual and annual project financial reports as needed.
Key Result #3 – Supervision of administrative matters
● Facilitates staff recruitment for community based positions by closely working with HR at the Head Office
● Ensures (in consultation with the Area Project Manager) that staff of the project get the required support during monitoring visisits
● Supervises all cleaning, security and office management activities
● In consultation with his/her supervisor, schedules staff annual leaves, keep and update personnel files.
● Assists the Project Manager in financial and administrative matters.
● Evaluate performance of subordinates.
Key Result #4 – Make sure internal control is in place, fixed asset and inventory management
● Checks inventory and fixed asset records of the project monthly.
● Makes sure accurate stock record is in place and reconciles on a monthly basis as appropriate
● Checks all commodity movement reports for project manager approval.
● Makes sure the internal control system of the organization is in place and is observed by all project staff.
SAFEGUARDING POLICY
FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
GENDER RESPONSIBILITY
SAFETY & SECURITY RESPONSIBILITY
About You
JOB LEVEL SPECIFICATIONS
EDUCATION AND EXPERIENCE
OTHER REQUIREMENTS
Required Skills
How To Apply
Female candidates are highly encouraged to apply
Competent candidates can submit ONLY their applications with CV’s to: recruitment_fhe@fh.org
Candidates MUST refer the position title “Finance and Admin Officer” on the subject line of their applications.
Important Notes:
Please note that the subject of your email should be the position title “Finance and Admin Officer”.
Applications should be sent only once and repeated receipt of applications from one person is not acceptable
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