Finance and Admin Officer Full Time NEW

• Opportunity Qualified Women are Highly encouraged to apply

ActionAid Ethiopia (AAE) is a Gender justice and poverty eradication organisation. In Ethiopia, ActionAid works to challenge gender inequalities and the structure causes of poverty through empowering communities to create critical mass of communities especially women and Girls living in poverty and exclusion.

ActionAid Ethiopia believes that Gender justice and poverty eradication are achieved through purposeful individual and collective action to bring socio-economic changes from household level to local, national, and international levels. Empowerment of people living in poverty and women leadership with the support of their allies is crucial to drive change that will ensure equality and poverty eradication.

ActionAid Ethiopia is currently looking for vibrant, energetic, ambitious, knowledgeable, experienced, highly capable, and motivated professionals and leaders to join its program team in capacity of Finance and Admin Officer. If you are looking for an exciting opportunity to work in a new context and be part of a team working to bring about social justice, then look no further.

Job Description

Position: Finance and Admin Officer

Type of Contract: Contract

Required Number: 1

Duty Base: Semen Bench

Role overview

The Finance and Admin Officer (FAO) is a critical component of the Local Rights Program (LRP), ensuring its financial stability and smooth operations. The role involves maintaining accurate and transparent accounting practices, managing both human and material resources, and providing technical support to various agencies and government offices. By promoting sound financial management and resource optimisation, the FAO empowers communities to effectively utilise their resources for sustainable development, ultimately contributing to the program’s overall success and impact. Provide technical and professional input for WR related policy engagement in the LRP.

Key Activities

• Participates in the preparation of annual plans and budgets for the LRP’s and take the lead in the financial planning process.
• Compiles and submits monthly, quarterly, and annual financial reports in accordance with AAE financial policies and procedures.
• Conducts grant assessments and produce reports for LRP’S, Coordinator, and the Finance Officer at the head office.
• Follows up on audit findings and recommendations for the LRP and supports the LRP Coordinator.
• Exercises strong skills in transaction documentation, coding, data entry, variance analysis, and timely communication to internal and external stakeholders and auditors.
• Produces statutory and management financial information and reports for the Program manager and Finance Department at the head office, including system export/backup of financial data.
• Conducts continuous monitoring and auditing of partners and stakeholders’ financial management processes to ensure financial integrity and report compilation.
• Liaises with bankers, regional offices, and the head office on matters related to finance and administration.
• Manages the LRP’s petty cash fund, prepares and effect payments according to AAE financial policies and procedures.
• Monitors LRP bank accounts regularly and control cash movements according to budgetary utilisation in the LRP setup.
• Follows up on staff advances and ensures timely settlement as per AAE Financial Policy to ensure compliance and timely collection.
• Checks supporting documents, record vouchers daily to respective register books, and enters them into FIS to ensure compliance with proper record-keeping and documentation requirements.
• Carrys out grant assessments for grants released to CBOs, government sector offices, and other actors by the LRPs and facilitate required actions following the assessment outcomes.
• Coordinates travel and supervises vehicle use and management in accordance with AAE’s developed transport policy.
• Manages properties, assets, and maintains proper records.
• Ensures check and balance.
• Produces monthly, quarterly, and annual financial and property management reports.
• Implement cost reduction strategies and value-for-money initiatives within the role.
• Performs other related duties as assigned.

• BA in accounting, finance management, business management or other related disciplines.

Essential knowledge and Experience

• 6 years of relevant experience in finance and finance administration for BA and 4 years master’s.
• Project management and reporting, etc

Desirable knowledge and Experience

• Trained in Financial systems and computer software, ACCA, etc
• Team building and facilitating role to strengthen the DA team.
• Short term training and experience on financial management, gender and participatory review and reflection process.

Adherence to AAE’s Safety and Safeguarding policies