Finance and Admin Officer Full Time

Job Description

• Position:  Finance and Admin Officer
• Type of Contract: Contract
•  Required Number: 1
• Duty Base: Semen Bench

Role overview

The Finance and Admin Officer (FAO) is a critical component of the Local Rights Program (LRP), ensuring its financial stability and smooth operations. The role involves maintaining accurate and transparent accounting practices, managing both human and material resources, and providing technical support to various agencies and government offices. By promoting sound financial management and resource optimization, the FAO empowers communities to effectively utilize their resources for sustainable development, ultimately contributing to the program’s overall success and impact. Provide technical and professional input for WR related policy engagement in the LRP.

Key Activities

• Participates in the preparation of annual plans and budgets for the LRP’s and take the lead in the financial planning process.
• Compiles and submits monthly, quarterly, and annual financial reports in accordance with AAE financial policies and procedures.
• Conducts grant assessments and produce reports for LRP’S, Coordinator, and the Finance Officer at the head office.
• Follows up on audit findings and recommendations for the LRP and supports the LRP Coordinator.
• Exercises strong skills in transaction documentation, coding, data entry, variance analysis, and timely communication to internal and external stakeholders and auditors.
• Produces statutory and management financial information and reports for the Program manager and Finance Department at the head office, including system export/backup of financial data.
• Conducts continuous monitoring and auditing of partners and stakeholders’ financial management processes to ensure financial integrity and report compilation.
• Liaises with bankers, regional offices, and the head office on matters related to finance and administration.
• Manages the LRP’s petty cash fund, prepares and effect payments according to AAE financial policies and procedures.
• Monitors LRP bank accounts regularly and control cash movements according to budgetary utilization in the LRP setup.
• Follows up on staff advances and ensures timely settlement as per AAE Financial Policy to ensure compliance and timely collection.
• Checks supporting documents, record vouchers daily to respective register books, and enters them into FIS to ensure compliance with proper record-keeping and documentation requirements.
• Carrys out grant assessments for grants released to CBOs, government sector offices, and other actors by the LRPs and facilitate required actions following the assessment outcomes.
• Coordinates travel and supervises vehicle use and management in accordance with AAE’s developed transport policy.
• Manages properties, assets, and maintains proper records.
• Ensures check and balance.
• Produces monthly, quarterly, and annual financial and property management reports.
• Implements cost reduction strategies and value-for-money initiatives within the role.
• Performs other related duties as assigned.