Field Officer Full Time

PIN currently is seeking energetic, disciplined, responsible Field Officer for the specific project entitled “Promoting Employment Opportunities in the WASH sector through quality technical and vocational training in selected zones of SNNPR and Oromia (July 2023-Dec 2025).’’

PIN currently invites applicants for the position of Field Officer

Length of Contract: definite (until December 31/2025)

Place of Work: – Based in Bulehora Oromia Region with frequent travel to PIN’s project sites in, Sidama, Oromia, Tigray and/or other regions as required.

Salary: based on organization scale

GENERAL DESCRIPTION

Under the general guidance and supervision of the Project Manager/Filed Coordinator and WASH engineer, the FO has the responsibility to contribute towards improving the maintenance of water schemes and implementation of TVET related activities in the target areas. FO will plan, coordinate and follow up short-term training for water scheme operators and Woreda Water Office Technicians in the project operation areas. FO is also accountable for preparation of   pre- and post- training tests for water scheme operators in their respective areas and for regular post training follow up on smooth operation and maintenance of water scheme in the project operation areas based on PIN standard follow up checklist. He is also responsible for the TVET related project tasks in his assigned area.

TECHNICAL WORK REQUIREMENTS

• In collaboration with internal and external support, defines “improved maintenance” and develops checklist for monitoring implementation of maintenance plans.
• Actively participate in Woreda Water Office Water Technician capacity assessment to identify technical gaps of Woreda technicians and scheme operators in regards to Operation and Maintenance
• Ensure proper selection of training participants based on PIN training participant selection criteria.
• Prepare and hold pre- and post- training tests for water scheme operators in consultation with PIN education team
• Facilitate training delivery process in collaboration with the project stakeholder in the project operation areas.
• Collect stakeholders contact lists, beneficiaries, GPS location and necessary data for water schemes found in project operation area
• Participate in gap identification and analysis Facilitate field practices activities for Woreda water technicians and water scheme operators in collaboration with the project stakeholders
• Undertakes regular visits to PIN WASH project site and analyze the situation of water schemes in regards to O&M and the implementation of maintenance plans in the project operation areas using PIN standard monitoring checklist.
•  Communicates with WASHCO regularly and provide them with the required technical assistance for proper implementation of maintenance plans of water scheme in the project operation areas.
• Attends WASH meetings at Woreda level and undertakes follow-up actions.
• Actively collaborates with PIN’s other ongoing WASH project team members in the project operation areas.
• Actively collaborates with TVET college activities /trainings implementation of woreda water office technician, water scheme operators and water unit association in the project area.
• Regularly and actively work with project area woreda water office and water scheme to ensure the project quality work.

PROJECT REQUIREMENTS

• Collaborate with field coordinator in planning, needs assessment/identification, proposal preparation, budgeting, monitoring, reporting
• Actively participate in the procurement process such as preparation of specification for items to be procured under the project, inspection of material during delivery time
• Attaining the adequate results in proper quality and in time and meeting all deadlines
• Assure that all visibility material and events are in accordance with the donor and PIN Guidelines
• Maintaining smooth and professional relations with all project stakeholders
• Prepare weekly, monthly and   quarterly plan and report specific to the post and submit to field coordinatortion time
• Provide field coordinator with weekly plans and reports of activities achieved. The reports shall be submitted every Thursday morning and will contain a shortlist of activities achieved in the past week and activities planned for the next one
• assist the field coordinator when a need arises
• Collect all the necessary information and document from the TVET college relation to the project implementation and report to the field coordinator.
• Actively participate and communicate with woreda water office, and TVET unit in relation with the specific project implementation.

TEAM REQUIREMENTS

• maintaining good personal relations in the team
• liaison with external consultants (under Project manager’s supervision)

FINANCIAL/ADMINISTRATIVE REQUIREMENTS

• adhering to PIN and donor’s policies
• archiving acquired and entrusted documents and materials in proper manner

OTHER

• understanding and adherence to PIN procurement guidelines as well as other PIN contracts formats, guidelines and manuals
• assuring a constant communication, coordination and monitoring of project partners work that should lead to successful implementation of all project´s activities
• assuring good relationship with partners of the project and effective troubleshooting (under supervision of Project manager)
• other assignments corresponding to actual needs of the project, program or mission
• The Employer stipulates the right to assign the Employee any other kind of work derived from his specialization. In case of urgent work and such like the Employee may be asked to work overtime as well as during public and other holidays.
• In case that larger amount of different tasks is to be fulfilled by the Employee at the same time, the Employee shall accomplish the urgent and more important duties first. Furthermore, the Employee is responsible for:
• correctness and completeness of information acquired
• ensuring timely and effective implementation of project activities and meeting set results
• prompt provision of all relevant information to Project manager
• archiving of all entrusted and acquired documents in proper manner

ACCOUNCOUNTABILITY AND SAFEGUARDING including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies.
• Participate in training and awareness raising (CoC and KP, Safeguarding…).
• Implement Safeguarding measures throughout the project cycle including a risk analysis related to SEAH and Child protection for each project and develop a mitigation plan accordingly.
• Ensure that his/her team members attend training and awareness sessions and carry out the duties in accordance with PIN Code of Conduct and Key policies.
• Ensure that due diligence and/or capacity assessments of partners include an assessment of partners’ implementation of key safeguarding and risk policies/ procedure including the prevention of SEAH.
• Create and maintain a fulfilling and protective environment.

General Obligations and Responsibilities

The Employee is obligated not to purvey any information concerning any of PIN activities to outsiders (including former PIN employees, who may no more be informed about current process in PIN).

PIN is a relief and development organization whose aim is to help and assist needy people. The Employee’s position within the institution requires contacts with outside; he or she therefore conveys a certain image of the PIN. PIN expects its Employees to behave in appropriate manners at all times and in all places. All members of staff should ensure their attitudes correspond to PIN principles, both during and after working hours.

The Employee takes over the responsibility for all entrusted material or cash. The Employee is obligated to cover all damages or losses caused by his carelessness. The Agreement of Liability of Assets has been signed separately.

Benefit

• Standard work schedule of 40 hours per week from Monday to Friday
• Per diems for working and Accommodation outside of the duty office depending on the location
• Transport Allowance
• Bank loan facilities
• 20 days of paid annual and after 5 years of work an extra paid day for every year
• Extra days of paid leaves for selected holidays
• Medical insurance, including spouse and children
• Accident insurance for all injuries during work time based on the law
• Pension contribution of 11 % from PIN
• Paternity leave of extra 2 paid days above the mandatory 3 days
• Maternity leave according to the law and extra financial motherhood support
• Monthly mobile phone hybrid tariff
• PIN supports fast career growth and internal mobility
• International environment with opportunities to learn from other PIN’s country programs
• Extensive Capacity Building program, both internal and external trainings, including the Induction training
• Internal online learning opportunities, such as access to PIN’s e-learning platform and webinars
• Annual staff retreat
• Friendly and fair work environment with small collective where everyone knows each other