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Job Description
Duties and responsibilities
Financial Management:
- Prepare training/workshop payment as per the attendance before the end of the session.
- Sequentially arranges, files, and labels financial records in a professional and easily retrievable manner
- Ensure properly keeps financial documents in safe custody.
- Effects payment of cheques against receipts/invoices and proper signature of the recipient
- Ensure proper implementation and compliance of organizational policies and procedures in place
- Checks all incoming receipts, invoices, and petty cash payment documents.
- Ensures that pertinent financial documents are at all times up-to-date, orderly, well-kept, and readily available for reference and audit when required
- Handles petty cash fund, the amount of which shall be stipulated by the organization’s financial policy for payment of small expenses, and maintains appropriate and adequate records of transactions effected.
- Assists the Finance Officer in the implementation of the internal control system and financial policy of the organization, as well as in the identification, review, and development of new procedures and systems.
Tax and Bill Payments
- Ensure that government taxes such as income tax, pension & WHT are timely paid before the deadline
- Handles monthly office rental payment
- Ensure monthly water, electricity, and telecommunication bills are paid before the deadline
Human Resource
- Prepare and document the monthly staff timesheet within three days after the end of the month
- file and maintain personnel documents in each personnel file
- Handle flight booking for senior staffs and other related assignments as required
Procurement and Property Administration
- perform the timely fuelling of vehicles
- Ensure properly keeps financial documents in safe custody.
- Purchase supplies as per the approved purchase request
- Deliver materials purchased to store keeper & receive good receiving note
- Perform other related duties as requested by his/her immediate supervisor.
About You
Qualifications and Experience
- Diploma or Bachelor’s degree in Finance, Accounting, Business Administration, Logistics, or other related fields.
Work Experience
- At least Two years of work experience in the Accounting and Finance sector in local or international NGOs.
- Knowledge of stock-taking procedures to ensure the physical count of goods matches records.
- Proficiency in accounting software like QuickBooks, Peachtree, or other ERP systems is an Advantage.
- Processing payments, including petty cash, staff advances, and supplier payments, ensuring that transactions are backed by proper documentation.
- Understanding of financial regulations related to cash handling, including local tax laws and organizational financial policies.
- Experience in maintaining financial records, including preparing cash ledgers, reconciling cash accounts, and ensuring proper documentation of transactions.
- Strong communication skills to coordinate with finance teams and management
- Motivated self-starter, able to carry out work independently but also coordinate effectively as part of a team
Skills Required, Attitudes, and Attributes
- Fluency in English, both written and verbal.
- Fluency in local language, both written and verbal.
- Previous experience working in complex and volatile contexts.
- Good communication and interpersonal skills
- Strong organizational and multi-tasking skills.
- Excellent analytical and problem-solving abilities.
- Team management and leadership skills.
- Handling insecure environments.
- Managing resources to optimize results.
- Innovation, flexibility, and a solution-oriented approach
No required: one
Duty Station: North Ethiopia Tigray Region Shire
Female applicants are encouraged to apply
Required Skills
- Financial reporting
- Financial management
Desired Skills
- Accounting
How To Apply
Application Process
Interested candidates must send the following application documents with the subject line, Field Office Cashier for North Ethiopia Tigray Region Shire
● Motivation/Cover letter (not more than one page);
It is highly recommended to include your salary expectations and current salary in the application letter.
● CV (not more than 4 pages) and relevant documents (education certificates, experience, and others) (Please note that the certificates and CV should be in one single file.) If you are passionate about peacebuilding and have the skills and experience to contribute effectively, we encourage you to apply for this position.
Note:
● Only selected candidates will be contacted.
● Applicant(s) who don’t follow the procedures will be disqualified immediately.
● This job description is intended to provide a general overview of the position and may be subject to change based on organizational needs.
E-mail: job@padethiopia.org
Website: www.padethiopia.org
Telephone: 0948787677 or 0936342656
PAD is an organization committed to upholding a zero-tolerance policy towards all forms of abuse and exploitation while actively working to protect and defend the rights and well-being of individuals.