• Executive Assistant to the Ambassador

• AGENCY	Department of Foreign Affairs and Trade
  POSITION NUMBER	ADI-10L301
  POSITION TITLE	Executive Assistant to the Ambassador
  CLASSIFICATION	LE3
  SECTION	Corporate
  REPORTS TO (TITLE)	Ambassador
  EMPLOYMENT TYPE	Ongoing
  SALARY	ETB 40,585.03 per calendar month (Gross Salary) + medical insurance program

Key responsibilities of the position include but are not limited to:

• Provide high level support to the HOM, including managing a daily schedule, making appointments, escorting official visitors and providing comprehensive administrative support.
• Research and report on relevant contacts and topics, including domestic political and international policy in Ethiopia and countries of accreditation.
• Coordinate all travel arrangements and program preparations for the HOM’s travels, liaise with relevant stakeholders, and provide effective management of administrative systems.
• Develop and strengthen relationships to enable and enhance HOM access, negotiate and liaise across a senior level of network contacts, and maintain productive relationships with key individuals and organisations to facilitate HOM objectives.
• Contribute to the management of regular representational functions and events, such as the Australia Day function, including direct liaison with functions-related clients.
• Maintain and develop collaborative working relationships with external providers and contacts.
• Prepare and process financial transactions, acquittals and reports in accordance with departmental guidelines and legislative requirements.
• Prepare a range of routine correspondence to a high standard and manage incoming and outgoing correspondence including managing group inbox, and Third-Person Notes (TPNs).
• Assist with the coordination and delivery of VIP visits, including airport facilitation, hotel arrangements and transport as required.

Required Qualifications/Experience/Knowledge/Skills

• A qualification in a relevant field is desirable but not mandatory.
• Previous experience providing high level support to senior management.
• Well-developed oral and written communication skills in English and Amharic, and interpersonal skills.
• Strong planning and organisational skills, demonstrated ability to work independently, apply initiative and work under pressure to meet changing priorities, deadlines and objectives.
• Computer literacy in Windows, Microsoft Office, and Adobe Reader. Experience using data management systems is desirable.
• Good judgment, decision making and problem-solving ability.

How To Apply

• Applicants should read the Position Description and complete the application pack at the link below. The application is your opportunity to tell the selection panel why you want to work in this role at the Embassy, what you can offer the Embassy and how your skills, knowledge, experience, and qualifications are applicable to the role.

  Do NOT attach additional documents to your application email. If you do so, your application will NOT be considered.

  Incomplete applications will not be considered. Unsuccessful applicants will not be notified.

  To apply, please submit the Application Form to Recruitment-AddisAbaba@dfat.gov.au

  The Australian Government is a competitive and equal opportunity employer.

  Applications close on Friday, 31 January 2025 at 04:00 pm.

Application Form – Executive Assistant to the Ambassad