Executive Assistant Full Time

Internal/ External Vacancy Announcement

ORGANIZATIONAL OVERVIEW

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Executive Assistant, CEO position who meet the following requirements.

Required number: One

Reports to: CEO

Duty station: NEBE Head Quarter, Addis Ababa

Duration: Permanent

Salary: As per the organization salary scale (Competitive)

Job Summary

The Executive Assistant in the CEO’s Office is responsible for providing comprehensive administrative support to the Chief Executive Officer of the National Electoral Board of Ethiopia (NEBE). This role involves managing schedules, appointments, and travel arrangements, handling official communications, organizing meetings and events, serving as a liaison between the CEO and various NEBE departments, regional offices, and external stakeholders, upholding confidentiality and ethical principles, and ensuring accurate documentation and budget management

Duties and responsibilities

• Primary responsibilities of the Executive Assistant:
  • Providing administrative support to the CEO, including managing schedules, appointments and travel arrangements.
  • Handling official communications, correspondence and record-keeping for the CEO’s Office.
  • Assisting in preparing and organizing meetings, conferences, and official events.
  • Serving as a liaison between the CEO and other NEBE’s departments, regional offices and external stakeholders.
• Coordination and Communication
  • Coordinate with other NEBE’s departments and relevant stakeholders to ensure effective communication and collaboration.
• Confidentiality and Integrity
  • Exhibit confidentiality and uphold ethical principles in all interactions and activities of the CEO’s Office.
• Documentation
  • Ensure timely and accurate documentation of activities within the CEO’s Office.
• Budget and Resource Management
  • Assist in managing the budget and resources allocated to the CEO’s Office, ensuring optimal use and adherence to financial guidelines.
• Travel Arrangements
  • Coordinate the CEO’s travel logistics and arrangements.

Specification:

• BA degree or Masters in management, Secretarial Science and office management field and Related.
• 4 years and Bachelor | 2 Years and Masters with relevant work experience

Skill Requirements:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and commitment to confidentiality.
• Ability to manage schedules and appointments effectively.
• Proficiency in documentation and record-keeping.
• Budget management skills and resource allocation.
• Collaboration and coordination abilities.
• Familiarity with event organization and coordination is a plus