Election Operations Planning Expert (Re-advert) Full Time

Internal/ External Vacancy Announcement

ORGANIZATIONAL OVERVIEW

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Election Operations Planning Expert position who meet the following requirements.

Required number: One

Reports to: Election Operation Department Head

Duty station: NEBE Head Quarter, Addis Ababa

Duration: Permanent

Salary: As per the organization salary scale (Competitive)

Job Summary

Election Operations Planning Expert is responsible for:

• Develop comprehensive election plans, and prepare monthly, quarterly, semiannual, and annual reports and ensuring the effective execution of electoral activities.
• Conduct assessment in election areas and forward lessons.
• Conduct regular monitoring and evaluation activity.
• The Election Operations Planning Expert upholds ethical principles, ensures accurate data management, and contributes to efficient desk coordination.

Duties and responsibilities

• Preparation of election Operation plan and report
• preparation of election Operation schedule
• Prepare forms used for election execution
• Prepare voting papers and documents and monitors the purchase
• collaborating with the Head of Election Operations, supporting security measures
• Organizes information and documents from regional offices, zones, constituencies and polling stations for further Forecasting of operational activities
• Develop comprehensive election plans
• Collects information on public holidays during the election year, election preparation time, to prepare a timetable for to conduct election Operation.
• Prepares the Department’s TOR.
• Prepares quarterly, semi-annual, nine-monthly and annual report of the department
• Monitors and resolves complaints related to operational activities.
• Provides a detailed plan for procurement of election materials.
• Uphold ethical principles, including impartiality, transparency, and neutrality, in all election and referendum-related activities.
• Participate in the overall election processes and report according allocated positions.

Processes to manage and/or control

• Prepares and submits a draft election implementation schedule.
  • Prepares detailed plans and budgets for the department used for election Operation and routine work.
  • Prepares quarterly, semi-annual, nine-monthly and annual report of the department
  • Prepares the Department’s TOR.

Specification:

• Masters or BA degree in Management, Economics, Law, Project Management, Business administration or public administration and other related fields
• 5 years for Masters or 7 years for BA

Training

• Project or program management

Knowledge:

• Strong understanding of electoral processes and regional operations.
• Reporting and documentation capabilities.
• Managing complex payrolls.
• Not a member of a political party.

Know-How (Skills) (Technical competencies):

• Strong knowledge of electoral processes, procedures, and legal frameworks.
• Excellent project planning and coordination skills.
• Familiarity with security protocols related to elections.
• Effective communication and collaboration abilities.
• Analytical thinking and problem-solving skills.
• Commitment to ethical standards and impartiality.
• Financial management skills for budget planning.
• Proficiency in election-related software and tools.

Behavioral competencies:

• Adaptability/ flexibility
  • Team Player
  • Conflict resolution
  • Problem Solving
  • Analytical thinking
  • Collaborative
  • Working under stressful conditions