Editorial and Desktop Publishing Assistant (English and French) Full Time NEW

ECA’s mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 SDGs and Agenda 2063.

The mission is guided by ECA’s five new strategic directions which are: advancing ECA’s position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent’s problems and take local solutions to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa’s position at the global level and developing regional responses as a contribution to global governance issues.

This position is in the Editorial and Desktop Publishing Unit (EDPU), Publication and Conference Management Section (PCMS), and the Publication, Conference and Knowledge Management Division (PCKMD) in the United Nations Economic Commission for Africa (UNECA), Addis Ababa Ethiopia.

The Editorial and Desktop Publishing Assistant (English/French) will work under the general supervision of the Chief of the PCMS and the direct supervision of the Editorial and Desktop Publishing Unit supervisor. Within the delegated authority, the Editorial and Desktop Publishing Assistant, will be responsible for the following duties.:

• Produces camera-ready documents for reproduction by typing, transcribing, editing and formatting documents, as well as creating tables, graphics and organizational charts, in desktop publishing layout, in accordance with existing guidelines.
• Performs proofreading functions to ensure that processing changes have been accurately incorporated, in consultation with the responsible authority, as necessary, by checking successive versions of edited and translated documents against previous versions, as appropriate, including by checking the final version against the submitted original manuscript, in accordance with existing guidelines.
• Ensures, in accordance with existing guidelines, that: (a) All manuscript elements, including text, headings, items in lists, tabular and graphical elements, footnotes, attachments, front and back matter and spine, and page numbers, have been properly included and cross-linked, as appropriate; (b) Numerical data have been correctly transcribed; (c) Obvious errors, discrepancies or incongruities as to content, format and typography have been corrected.
• Participates, as a member of a team, in the production of parliamentary and miscellaneous documentation by preparing desktop publishing layout of the final product, in the English and French languages, for reproduction in hard copy and electronic dissemination.
• Compiles submitted corrections and edits documents in English and French languages, according to required format.
• Stores final text on the United Nations Official Document System (ODS); uploads final documents in gDoc 2.0 in both MS Word and PDF formats.
• Aligns bi-texts in order to support the production of high-quality translation memories.
• Performs other modified text-processing functions developed under the Global Terminology, Reference and Translation Solutions (gText) project or related workflow reviews, such as in the area of pre-processing or pre-translation of texts.
• Under the guidance of the Supervisor and Assistant Supervisor, creates, updates and maintains macros, templates and models.
• Trains and guides temporary and junior staff in the processing of basic and more complex documents.
• Assists and replaces the Assistant Supervisor, when needed.
• Stays available for overtime and on-call assignments, depending on the needs of service.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related work as required.

Education

• High school diploma or equivalent is required.
• Additional formal training in desktop publishing or a related field is highly desirable.

Work Experience

• A minimum of five years of experience in desktop publishing or a related field, including draft typing, copy editing, formatting, proofreading and creating typographical layouts, is required.
• The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher.
• One year or more of experience in data analytics or related area is desirable.

Language

• English and French are the working languages of the United Nations Secretariat. For the post, fluency in oral and written English and French is required; knowledge of another official United Nations language is desirable.