Disability Inclusion Advisory Unit Support Officer NEW

Job Purpose

Reporting to the Manager DIAU, the support Officer provides support services to the logistics of events, trainings, and Disability Inclusion Academies. He/she further supports regular financial settlements and planning of trainings for Disability Inclusion Facilitators and trainees across the different programmes in close communication with the DI Advisors and the Manager of the DIAU.

Key responsibilities

• Serve as a Focal Person in liaising between DIFs and the DIAU team for administrative aspects of their work.
• Assist the DIAU team in effectively managing administrative aspects of the Disability Inclusion Facilitators
• Arrange all logistics for the Disability Inclusion Academies, as well as learning events, exposure visits, job fairs and other meetings.
• Support the planning and implementation of mentoring activities by the Advisors and senior DIFs.
• Attend DIAU meetings and take minutes and share minutes to DIAU teams and follow-up action points
• Follow up and support DIFs and trainee DIFs with planning, reporting, and preparing for their activities.
• Maintain a detailed record of equipment types received by each DIF in accordance with the terms of their respective contracts.
• Provide support to scanning, printing, stapling and binding materials where required.
• Compiling mission reports of DIFs and documentation and create proper filing system and record keeping of the DIAU.
• Facilitate field missions (air, vehicle, hotel booking, accommodation… etc.) manage visa request and follow-up in consultation with Office Manager and Logistics Officer
• Coordinate the preparation and issuance of invitation letters to event participants and partners, including hotel guarantee letters, as required by the DIAU team, in collaboration with the Office Manager.
• Support the Disability Inclusion Advisors with reviewing DIFs reports.
• Support the DIAU Manager and Advisors with routine financial and work advance settlements.
• Liaise with Procurement Officer and follow-up on procurement of goods and services of the projects.
• Liaise with Organizations of Persons with Disabilities (OPDs) and other DIFs hosting entities for their regular administrative support needs and requests.
• Collaborate with the DIAU team and relevant insurance providers to ensure the efficient and timely fulfilment of all insurance requests
• Undertake such other tasks as may be assigned by the Head of Disability Inclusion Advisory Unit

• BA degree in accounting, management, business administration, social work, human rights or other social science field
• At least 2 years of work experience in a non-governmental organization (NGO).
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access)
• Must have strong writing and communication skills both in Amharic and English
• Well organized and able to work independently
• Proficiency in Ethiopian Sign Language (ESL) will be an advantage.
• Show great initiative and be able to work well in a team and independently.
• Ability to produce prompt and deliver high-quality results.
• Interest to abide by Light for the world’s values- Together, with Respect, Accountability, Inclusion & Learning