Assistant Storekeeper (Re-advert) Full Time

Internal/ External Vacancy Announcement

ORGANIZATIONAL OVERVIEW

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Assistant Store Keeper position who meet the following requirements.

Required number: One

Reports to: Deputy Head, Asset Management Department

Duty station: NEBE Head Quarter, Addis Ababa

Duration: Permanent

Salary: As per the organization salary scale (Competitive)

Job Summary

The Assistant Store Keeper assists in managing the organization’s inventory by performing various tasks related to receiving, storing, and issuing supplies, materials, and equipment. This role involves supporting the Store Keeper in maintaining accurate records, organizing the storeroom, and ensuring items are readily available for the organization’s operational needs.

Duties and responsibilities

• Inventory Management:
  • Assist in receiving, inspecting, and storing incoming supplies, materials, and equipment.
  • Help monitor inventory levels and perform stock checks under the guidance of the Store Keeper.
• Issuing and Distribution:
  • Assist in processing requisitions for supplies and materials needed by various departments.
  • Issue items as per approved requisitions, ensuring accurate quantities and specifications.
• Documentation:
  • Support the maintenance of detailed and up-to-date records of inventory transactions, including receipts, issuances, and returns.
  • Assist in preparing reports on inventory levels, stock movements, and consumption patterns.
• Organization and Space Management:
  • Assist in organizing the storeroom for efficient space utilization, easy access, and proper segregation of items.
  • Help implement labeling and categorization systems to facilitate quick retrieval of items.
• Quality Control:
  • Assist in inspecting incoming supplies and materials to ensure they meet specified quality standards.
  • Report any issues with quality and assist in returning defective items to suppliers.
• Vendor Coordination:
  • Assist in coordinating with suppliers and vendors to schedule deliveries and address discrepancies in received items.
  • Communicate any stock-related issues to the Store Keeper or senior staff.
• Safety and Compliance:
  • Adhere to safety protocols and organizational policies related to the handling and storage of items.
  • Participate in periodic audits and compliance checks, providing necessary documentation and information.
• Equipment Maintenance:
  • Assist in ensuring proper maintenance of storage equipment and tools used in the storeroom.
  • Report any malfunctions or repairs needed to the Store Keeper or senior staff.

Specification:

• 3 years and Diploma |1 years and Bachelor In supply chain & logistics management or development related job positions.

Knowledge:

• Basic understanding of storekeeping and inventory management principles.
• Ethical mindset with a commitment to transparency, integrity, and responsible storekeeping practices.
• Knowledge of country supply chain metrics

  Know-How (Skills) (Technical competencies):

• Good organizational skills and attention to detail.
• Basic computer skills for data entry (if applicable).
• Ability to lift and move moderate-weight items when necessary.
• Good communication and interpersonal skills.

Behavioral competencies:

• Adaptability/ flexibility
• Customer orientation