Assistant Storekeeper Full Time NEW

To assist the Storekeeper ensure proper and safe storage of all food and non-food commodities entrusted to the care of WV by donors. The Assistant Storekeeper is responsible for documentation of commodity transactions in the warehouse, including receipt, storage and delivery of all food and non-food commodities in compliance with World Vision food assistance and donor (WFP) standards and guidelines.

MAJOR RESPONSIBILITIES

Commodity Management

• Ensure that all commodities arriving at the warehouse and leaving the warehouse are properly accounted for.
• • Receive the commodities in the warehouse. Make sure to know in advance about the types, shipments and amount of commodities to expect in the warehouse so storage plan can be prepared before arrival of commodities.
• • Scrutinize all waybills to ensure that the commodities are of correct quantities and quality as manifested on the waybill.
• • Immediately record all quantities delivered short (missing), quantities lost in transit and quantities damaged if any. All observations must be recorded immediately.
• • Supervise loading and off-loading of the commodities making sure it is properly undertaken. Commodities must carefully be inspected and counted during off-loading before accepting in the warehouse.
• • Immediately reconstitute torn / loose / slack / leaking / damaged bags, tins or cartons to prevent any further loss. Document such activity.
• • Maintain good warehousing standards. Storage of commodities must be done properly. Commodities must be stacked on pallets and in an organized manner by commodity type and by shipment number to facilitate proper physical count

Commodity Accounting
• Ensure all commodities have stack cards and are updated after every transaction.
• Ensure commodities are stored on pallets always.
• Ensure warehouse is kept clean.
• Maintain daily attendance book for the casual loaders

Reporting

• Ensuring that warehouse reports are submitted to the Field Office by the 1st day of the following month latest
• Prepare monthly Commodity Receipt Summary, Truck Inspection Reports, Dispatch Summary, Loss Status Reports and Physical Inventory Reports at the end of every month.
• Warehouse Management
• Ensure that all the general rules of warehouse operations are observed through consistently and routine inspection
• • Ensure warehouse is clean, dry and free from rodents/pests.
• • Ensure the warehouse has adequate equipment and supplies.
• • Ensure that a warehouse layout and floor plan are in place and being followed.
• • Ensure correct procedures for determining unfit commodities is followed.
• • Be alert to observe any signs of weevils and other grain pests that damage the commodities during storage. Commodities must in good condition. Check for infestation and take immediate action by informing the Logistic Officer.
• Ensure correct procedure for sale and disposal of empty containers/cartons/sacks is followed at all times.

Capacity Building

• Work with the Logistics Officer/FAIRO/Commodity Manager to provide training on warehouse management and control and documentation for the warehouse and field staff at project level.
• Supervise and train the Assistant Storekeeper/Warehouse Tally Clerks working in the respective warehouse.
• Supervise the Warehouse Guards and Loaders working in the respective warehouses/stores.
• Supervise the truck drivers in the process of loading and offloading commodities

Required Education, training, license, registration, and certification

• BA/BSc Degree in Business and Supply Chain Management, Disaster Management, Development Studies or Diploma in related field with minimum of seven (7) years of experience

Required Professional Experience

• Minimum of two (2) years in logistics and warehousing in a refugee or internally displaced persons (IDPs) context or established corporate entity
• Previous working knowledge of working with logistics and supply chain management information systems • Good understanding of humanitarian principles and accountability to affected populations (AAP)
• Working knowledge of computer and mobile-based applications such as Microsoft Word, Excel, PowerPoint, Kobo Collect
• Demonstrated experience in team management and organizing, as well as good community engagement skills
• Report writing and presentation

Preferred Knowledge and Qualifications

• Committed to World Vision’s vision, mission and core values.
• Willingness to work under pressure and extra hours.
• Ability to perform field assignments and willingness to travel for long periods in difficult terrain, harsh and demanding conditions.
• Have good mathematical and analytical skills
• Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina