Administrative Assistant Full Time NEW

Job Description

Overview

Organization Summary    
RTI International is an independent, nonprofit research institute dedicated to improving the human condition.  Our staff of nearly 6,000 works in more than 75 countries—tackling hundreds of projects each year to address complex social and scientific challenges on behalf of governments, businesses, foundations, universities, and other clients and partners. Through independent research and science-based programs, we are making positive impacts on people and communities around the world. Our diverse team embraces challenges in an inclusive atmosphere that values work-life balance and creates global opportunities for career development. If you’re looking for a dynamic workplace culture, comprehensive benefits, and opportunities to grow, join our team and discover the RTI Difference.

Division Summary 
IDG’s International Education Division supports education development around the world by strengthening education policy, management and practice in order to achieve measurable improvement in teaching and learning. From our well-established reputation in education system strengthening, to innovative work in early grade assessment and learning, RTI is improving education quality, relevance and efficiency through implementation of projects funded by USAID, The LEGO Foundation, Bill and Melinda Gates Foundation, and other donors and clients.

Project Summary 
The Primary Education in Crisis Activity (PECA), funded by USAID/Ethiopia and the LEGO Foundation, aims to address the critical educational needs of children in Ethiopia. The purpose of this Activity is: improved learning outcomes, wellbeing, and systems resilience for the most vulnerable primary school age children affected by crisis in Ethiopia.

Achievement of the purpose is dependent on success in the areas of the following three Intermediate Results (IRs):

• IR 1: Improved federal and regional capacity to prepare for, coordinate and oversee play based targeted instruction during acute crisis through to recovery
• IR 2: Educators, school and classroom environments, formal and informal, have improved capabilities to support children’s holistic foundational skills and wellbeing
• IR 3: Communities and caregivers have improved capabilities promote children’s holistic foundational skills, wellbeing, and resilience

Position Summary 
RTI is currently seeking applicants for the position of Administrative Assistant in Addis Ababa, Ethiopia. The Administrative Assistant will report directly to the Finance & Administrative Director and will play a vital role in ensuring smooth office operations and logistical support for project activities.

Responsibilities

Your primary responsibilities will include but not be limited to:

• Greet office guests, manage incoming calls, and oversee the daily operations of the office.
• Receive and distribute incoming mail, and coordinate outgoing mail, including courier services.
• Manage the maintenance and functionality of office equipment and supplies.
• Coordinate office repairs and maintenance as needed.
• Arrange travel for staff and consultants, including flight bookings, accommodations, visa processing, transportation, and other logistics for project activities.
• Support the scheduling and logistical preparation of meetings, events, and workshops.
• Liaise with program staff to identify and fulfill supply needs.
• Maintain organized office procedures and ensure proper document and record management.
• Provide general administrative support, including filing and data entry, as needed.
• Assist with additional tasks to support the team and achieve project goals.
• Coordinate office procedures, including managing office and equipment repairs.
• Perform other administrative duties as assigned.