Administrative and Finance officer Full Time

Job Title: Administrative Finance officer

Job Description: An administrative and finance officer is responsible for administrative and providing financial support to Amref IHSS regional project team

Financial management:

• Facilitate training sessions related to project implementation.
• Participate in preparation of TOR
• Manage financial processes, documenting transactions and preparing payment requests for the trainings.
• Handle financial document settlements.
• Maintain accurate financial records and ensure proper coding.
• Support the monitoring of budgets and expenditures.
• Ensure that financial transactions are authorized, recorded, and settled in accordance with policy.
• Participate in project budget planning.
• Ensure that project staff advance claims and surrenders are processed and settled on time, while maintaining proper documentation.

Administration:

• Providing general administrative support, ensuring the proper functioning of office operations, and creating, updating, and maintaining organized files and records
• Reviewing incoming correspondence, preparing documentation for recruitment, and maintaining office filing systems
• Filing documents, photocopying, scanning, and data entry
• Facilitate training and Supporting the procurement of goods and services
• Arranging supporting travel and meeting-related administrative work
• Managing meeting schedules, scheduling appointments, and making travel arrangements
• Creating and maintaining recordkeeping systems
• Facilitating communication with clients
• Acting as office assistant to the regional staff
• Ordering office supplies and consumables for office equipment
• Supporting project coordinator in managing project calendars and drafting amendments to activities not managed on time

Scope of Work: The Administrative & Finance Officer will be responsible for providing administrative, coordination and financial management to regional coordination office

Required Qualifications

• Minimum 5 years of relevant work experience in financial management and program administration
• BSc in accounting, finance and administration, or a related degree
• Experience on the BMGF or U.S. Government funded programs will be considered an asset
• Excellent excel and Microsoft office skills is a must, especially for functions relevant to financial management and accounting
• Must be conversant with financial and accounting terminology

Skills Required:

• Communication skills
• Attention to detail
• Problem-solving
• Multitasking
• Customer service.