Administration and Logistics Assistant Full Time

Internal /External Vacancy Announcement

The Ethiopian Red Cross Society (ERCS) wants to recruit employees in the following vacant positions the details of which are mentioned below.

About the Ethiopian Red Cross Society

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 15 Regional Offices, Zonal Branches and District/Woreda Branches, Woreda Red Cross Committee and Kebele Red Cross committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

Details of the vacant position

Job Title:- Administration and Logistics Assistant

• Work Unit :- ERCS/German Red Cross delegation office.
• Reports to:- ERCS/GRC Admin-Finance Coordination
• Terms of employment: -For one-year contract
• Place of Work: – Addis Ababa
• Salary:- Negotiable

KEY PERFORMANCE AREAS

• Properly photocopy all project-related documents.
• Ensure all copied financial documents match the originals, and stamp them with the “original” stamp.
• Accurately stamp all project financial documents with the project and voucher number stamps.
• Ensure all documents are signed by the Head of Office and Finance/Admin Officer.
• Clearly and accurately scan all financial documents by voucher number, and archive the scanned files by project number in the correct folder on the hard disk.
• Book flights and arrange accommodation for visitors and project staff;Pick up and drop off visitors and project staff at the airport.
• Provide logistical support services such as purchasing and replenishing office supplies before they run out, and collecting quotations as needed.
• Top up mobile airtime for GRC delegates on the first day of each month.Proactively settle advances with the Admin/Finance Coordinator,Travel to project areas or other locations as requested by the line manager.;Proactively promote and share ideas for improvement.;Carry out any other related duties as assigned by the line manager.

Qualification Requirements:

• Diploma in Secretarial Science and Office Administration, Business Administration, Accounting, Marketing, Logistics & Supply Chain Management, or a related field
• Minimum of one year of relevant work experience or volunteering in office administration, finance, or logistics; Previous work experience with ERCS is an asset