Admin and Finance Manager Full Time

Internal/External Vacancy Announcement

Back ground

The Ethiopian Red Cross Society (ERCS) was established on 8th of July 1935 and is a pioneer humanitarian organization that provides emergency and development services to the people of Ethiopia who are vulnerable to and affected by manmade or natural disasters without discriminating against their race, color, nationality, sex, religion, or political outlook. In the same year, ERCS was recognized by the International Committee of Red Cross (ICRC) and admitted as the 48th member of the International Federation of Red Cross and Red Crescent. Its vision is to be a strong, self-reliant and the most efficient humanitarian organization in Ethiopia in reaching the most vulnerable. Our mission is to prevent and alleviate human suffering and to contribute to the wellbeing of mankind and prevalence of peace. Since its establishment, the National Society has been actively engaged in lifesaving and community resilience building activities across major areas including food security and disaster preparedness/response, health and health related initiatives and the promotion of humanitarian values. Following the recurrent drought, Increased chronic food insecurity and increased natural and manmade disasters ERCS is regularly trying to strengthen its capacity to address the above issues. Thus, ERCS is inviting applications from internal/external qualified staffs that can fulfill the requirements of the post to fill the following vacancy that exist at Jigjiga, Somali Region of Ethiopia.

Job Title: Admin and Finance Manager

Duty Station: Jigjiga

Terms of Employment:-Permanent (After 3 Months of probation period)

Work Unit: Office of Regional branch

Report to: Regional Branch Head

Salary: As per the organizations scale

Closing date: -30/03/2025

1. Duties and Responsibilities
   • Plans, coordinates and supervises activities of customer service management, human resource management, general service, general accounts and property administration activities of the region in accordance with the policy of the Society;
   • Supervises the recording, analysis and financial statement preparation activities of core cost and projects in accordance with the Society’s policies and procedures in place;
   • Identifies and assesses the need for additional human resource and looks for ways of filling vacant positions;
   • Verifies or approves correctness of statement of accounts for receivable and payable accounts as well as bank reconciliation;
   • Ensures that all transactions of disbursements and receivables are journalized and posted into respective ledgers timely;
   • Prepares monthly, quarterly, bi-annually and annual consolidated financial reports of the core cost;
   • Assesses competent employees to fill vacant jobs by way of promotion on competitive basis as per level of delegation;
   • Follows up on the collection of receivables in due course and reports on over dues for immediate action;
   • Gives orientations/inductions to new employees transferred, or promoted or recruited to fill the post;
   • Ensures that fixed assets of the regional branch are properly registered, classified and codified or tagged for ease of tracing and identification;
   • Checks and verifies as to payment orders and purchasing transactions are duly approved by authorized personnel;
   • Ensures that cash and check payments are prepared and effected in due course;
   • Counter signs payments verifying correctness and completeness of supporting documents;
   • Checks receiving vouchers and payment vouchers are posted to general ledgers and respective subsidiary ledgers;
   • Ensures that legal and authorized deductions are made from employee’s salary income during payroll preparation;
   • Make sure that there is no uncollected amount at the end of the year or there is no receivable shown in the annual financial report of the branch;
   • Ensures that all the deduction from employees are timely paid to the concerned bodies;
   • Prepare the financial report (balance sheet and statement of income and expenditure) of the branch quarterly, semiannually and yearly;
   • Works to promote and enable a working environment that nurtures “a learning-together” attitude and practice;
   • Ensures proper administration and utilization of resources at branch level including telephone and stationery items;
   • Ensures that the bank reconciliation statement of each bank account of the region branch is prepared at the end of each month;
   • Ensures that the financial reports of the region branch are complete and prepared according to the financial rules and account closing and report preparation directive of the national society;
   • Ascertains that fixed assets are properly registered and periodic inventory taking is done;
   • Ensures that the properties of the regional branch are properly used and administered by the property administration rule of the national society;
   • Ensures that the financial transactions of the region are recorded and data entries thereof processed, accounts timely closed, interim and end-of-period financial reports produced in accordance with the overall financial system in place;
   • Provide quarter and annual financial reports along with the necessary schedules and monthly bank reconciliation statement of each back account to HQ timely;
   • Make sure that the log books are established and kept functional for all the vehicles of the regional branch;
   • Conducts performance appraisal of subordinates, recommends appropriate trainings and coaches them to fill the gaps;
   • Appraises the performance of subordinates in accordance with the performance appraisal system in place;
   • Reports on the performance of the work unit to the head of the region for humanitarian Services;
   • Performs other related duties and responsibilities as assigned by the head of the region.

Job Specification

• Second/First Degree in Accounting/ Accounting & Finance/ Management 6/8 years relevant experience and out of this 4/6 years in managerial position. Knowledge of accounting software is mandatory.