Accountant Tax Full Time

Role purpose:

•  Ensure robust and resilient document management process with a focus to maintain a reliable end to end documents identification, classification, recording, filing, maintenance & control, retrieval, and re-filing in order to support all Tax compliance and reporting requirements.
• Ensure that adequate document preparations are made for statutory audit & other tax audits as required.
• To ensure tax compliance is adhered to by complying with tax controls, procedures and processes that are in place to enhance operation efficiencies within the business.

Key accountabilities and decision ownership:

• To set up a well-structured process and a digital system of company documents and managing all their files and records in order meet all its regulatory and statutory obligations.
• To maintain a well-designed centralized registry that supports all the company information resources necessary for tax compliance
•  Establish and maintain accurate and reliable databases of documents processed to ensure they are received, captured, stored and retrieved in an efficient and controlled structure.
•  To develop a framework and a policy for document information management and supporting procedures to ensure compliance across the business
• To support tax invoices collation and filing as per defined procedure on a   monthly basis.
• On a regular basis, to support in setting up training programs on the key business stakeholders in order to build capacity, improve document management awareness and mitigate risks.
•  File labelling and entering the file information on a spreadsheet or portal developed to manage document processing
•  Maintaining the document handling facilities in required state to support document retrieval, use and maintenance process.
• Ensure Monthly tax returns (VAT, withholding tax, Excise Tax, Stamp Duty, Income Tax and Pension) are prepared and submitted to the Ministry of Revenue within prescribed timelines, including payment of the corresponding tax liabilities.
• Supporting timely reconciliation of tax related GL accounts and collaborate with stakeholders on identified exceptions monthly.
• To support monthly tax computation & adequate reporting with relevant input from all business touchpoints.
•  To ensure adequate analysis, compiling and present supporting information required by Revenue Authority periodic information requirements and other audits in collaboration with relevant information sources.
•  Research and respond to tax queries and related projects as assigned with view of tax compliance and optimization.
• Actively participating in projects throughout their lifecycle from design to delivery and subsequent performance tracking and reporting
• To support the maintenance of a well-designed centralized registry that supports all the company information resources necessary for tax compliance
• Establish and maintain accurate and reliable databases of documents processed to ensure they are received, captured, stored and retrieved in an efficient and controlled structure.
• Maintaining the document handling facilities in required state to support document retrieval, use and maintenance process.
• Monitor regulatory activity to maintain compliance with records and document management laws
• Ensuring the security and accuracy of documents, including maintaining confidentiality of sensitive documents
• Distributing PAYE and Pension filing documents to the appropriate parties, such as Regional Tax filing representatives, and following up with regional team members.
• Preparing Regional Tax Payment (preparing bank payment instructions, declaration forms for both payroll and pensions).
• Ensuring all regional tax filings are documented monthly.

Key performance indicators:

• Timely recording of all financial and tax data in the required formats
•  Up to date master data for all documents in the established document facilities
• Monthly status update on the document movement
• Weekly tracker of all documents out from the files
•  Closely partnering with the key stakeholders on improving document management process
• Quarterly health check on the efficacy of the document retention program and recommendations
• Timely document retrieval as per required audit plans.

Core competencies, knowledge, and experience:

Business Competencies: –Working with Others

•  Consciously takes steps to make the most of every conversation/interaction
•   Identifies people’s needs, interests and motives to be able to influence the decisions they make
• Communicates simply to excite and engage people
• Pro-actively adapts own style and approach to build rapport, and work with others more effectively
•  Builds and maintains strong relationships and networks

Operational Excellence

• effort and resources on high-value, high impact activity
• Focuses on achieving maximum performance and driving continuous improvement
• Thinks about processes and problems cross-functionally and end-to-end
• Uses knowledge of products, technology, process, systems and policy to solve problems

Creativity and Innovation

• Finds creative ways to exploit opportunities and solve problems
• Takes risks and pushes what is possible
• Experiments with unorthodox approaches

Business Know how

• Uses data and research to make decisions that are competitively and financially robust
•  Balances current and future needs
•  Thinks and acts like an owner of the business
• Acts in line with legal, regulatory, professional and ethical standards

Working with Change

• Responds flexibly to changing situations
• Manages the business and people aspects of change to drive performance

Project and Programme Management

• Defines scope and deliverables in terms of time, cost, quality and business benefit
• · Schedules activity and identifies resource needs, dependencies and synergies
•  Evaluates progress, mitigates risks and addresses issues

Functional Competencies:

Planning and Control

• Analyses performance trends to determine the health of the business
• Steers business performance by using strategy and external data to help set goals
• Translates strategies into actionable plans that add value via process and operational improvements
•  Maintains controls within Financial Systems through setup control and master data management

Accounting

• Prepares, analyses and summarizes financial data to support business operations and delivery statutory information
• Ensures the integrity of processes and systems to record and authorize transactions in compliance with Safaricom accounting policies and regulation

Reporting

• Delivers timely and accurate reports to satisfy statutory and business requirements
•  Identifies key performance and variances, and provides recommendations

Treasury

• Advises on funding requirements for the business

Tax

• Delivers filings/reports to satisfy statutory and business requirements.
• Combines expertise and commercial awareness to deliver value added solutions

Education & Experience:

•  A bachelor’s degree in business, legal or Accounting & Finance
•  Successfully completed a professional qualification (CPA, ACCA or equivalent accounting/tax designation)
• 5 years’ experience in progressive tax finance roles, including tax reporting, compliance, and accounting
• In depth experience and technical knowledge of tax accounting and disclosures for accounting & reporting purposes
• Experience in proactive management of tax matters, keeping up to date with changes in the regulatory environment and dealing with Tax Authorities will be an added advantage.

How To Apply

If you feel that you are up to the challenge and possess the necessary qualification and experience, kindly proceed to update your candidate profile on the career portal and then Click on the apply button. Remember to attach your resume.

https://safaricom.bamboohr.com/careers/457 
The closing date for receiving applications is 12 February 2025, 5:30 pm.