SENIOR MEAL OFFICER Full Time

About Oxfam

OUR WORK IN ETHIOPIA

Job details

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage.

TEAM PURPOSE:

The Programmes Team will ensure that the programmes make the proper shift, with the quality needed to ensure a proper achievement of the Ethiopia Oxfam Country Strategy. As part of the programmes team, the whole team on the sectors of the whole programmes will ensure that the Goal 1 (Goal One – Saving Lives, and Resilient Livelihoods) and Goal 2 (Goal Two – Empowered communities and accountable governance) of the OCS are achieved with the required quality and timely. This team will work very closely with the programme teams ensuring the link between all Six programmes focused on: Humanitarian Response and Resilience Building; Sustainable Food and Climate Change; Urban Development; Gender Justice; Youth for the Future (Y4F) and the right to be Heard-Governance and Accountability.

JOB PURPOSE:

The Senior MEAL Officer is responsible for the development and implementation of MEAL tools and systems for Oxfam projects and programmes. This includes conducting, managing, and documenting key discrete MEAL milestones, events, and processes, building partner MEAL capacity, MEAL internal and external reporting, and knowledge management between departments and partner affiliates to ensure Oxfam benefits from applied programme learning. She/He is also responsible for leading/conducting different surveys, assessments, evaluations, post-distribution monitoring for programs/projects as per Oxfam program quality standards, Core Humanitarian Standards as well as CAMSA minimum requirements and work also with the field programme teams, Other INGOs, partners, clusters and other local agencies and key line-local Government officials.

This role is also responsible for developing and coordinating the implementation of a comprehensive MEAL system to enhance our ability to demonstrate the impact of our long-term development programme needs and humanitarian response in all interventions for both refugees, IDPs, and host community response programs.

KEY RESPONSIBILITIES

MEAL system development and making functional

• Lead Oxfam Ethiopia programmes, projects, and consortium members in the development of a program Monitoring, Evaluation, Accountability & Learning (MEAL) framework with indicators for output, outcome, and impact and, lead the development of a strategy that informs effective programme delivery by relevant program staffs at all levels.
• Provide MEAL technical support including MEAL activity plan, methodological design, need assessments, baseline, post distribution monitoring, evaluations, and performance data collection for all Oxfam projects.
• Work closely with Program quality and Learning/MEAL team and develop MEAL tools and MEAL activities for new projects and programs.
• Timely plan, initiate, lead and coordinate different evaluations, assessments, and surveys including KAP surveys/PDMs and Baseline/End line surveys in line with Oxfam policies and standards.
• Lead the design and development of innovative tools, apps, templates, and resources for effective programme monitoring and reporting.
• In consultation with Program Managers, PQL team, EFSL, WASH, Gender and Protection technical team leaders, and other program teams, develop evaluation design, including specification of the necessary staff and resources to conduct the evaluation.
• Guide, Monitor/supervise, and coordinate baselines, assessments, and evaluations and select and recruit experienced enumerators for data collection. 

Manage, coordinate and strengthen the data management, data analysis, reporting, and information use system of projects

• Compile and review different internal reports, including monthly humanitarian programme progress report, Oxfam Annual output reporting, One Program Report, Annual Operational report, Annual ACSO reports, etc and submit to the Program Quality and Learning Manager.
• Support the programme Quality and Learning Manager in preparing donor reports, monthly, quarterly, and other periodic reports in line with the reporting schedule and MEAL Framework.
• Support the PQL team members in developing/reviewing the log frame/result framework, MEAL plan, and Indicator Performance Reporting Table (IPTT) of the project(s) and preparing & submit the IPTT report monthly.
• Support the Consortium members’ MEAL teams in compiling & reporting the total number of beneficiaries reached as per their respective guidelines.
• Work with the Consortium members MEAL team in documenting best practices in line with the ECHO communication and visibility guidelines
• Work closely with all MEAL teams at all levels and establish and implement a digital and offline database system
• Lead and supervise field data collection, data cleaning, and analysis for program managers and team leaders and produce reports together with the sector technical team.
• Lead, review, revise and update all survey and evaluation reports and ensure data quality including timeliness, relevance, accuracy, completeness, and consistency of all program and project data of Oxfam.
• Review and standardize data collectors training to ensure high-quality data collection
• Management and updating central database of KAP surveys end-term results and learning from reflection workshops, learning reviews, and evaluations 

Capacity Building, Networking, and Representation

• Participate in the selection and recruitment of MEAL officers and MEAL Assistants and train field MEAL team on Oxfam CAMSA, MEAL frameworks, tools, data collection, analysis, and reporting.
• In consultation and collaboration with PQL Manager and other MEAL team assist to build the capacity of staff through training to ensure adoption of new data monitoring tools and quality of data collected.
• Attending Coordination forums that include humanitarian accountability
• Facilitate capacity building for Oxfam program staff to enable them to monitor and evaluate their efforts, gather relevant data, and produce required progress reports
• Provide Technical support and training on MEAL to partners’ MEAL officers (s) and Staff with support from their respective MEAL managers.
• Ensure effective common understanding between Oxfam, other partners, and Consortium members on MEAL objectives and frameworks and organise orientation/workshops/training
• Support Oxfam and other partners and Consortium members MEAL in undertaking training needs assessment and organizing MEAL training/Inductions as per the CAMSA guideline.
• Lead the current projects MEAL Technical Working Group (TWG) and follow up on the MEAL activities that need to be undertaken at the consortium level.

Program Quality, Learning, and Accountability

• Work closely with Program Quality and Learning Manager, and MEAL officers and implement beneficiary compliance and feedback mechanism, collect beneficiary complaints and feedback, and communicate with the field team.
• Collect and share monthly monitoring and accountability reports
• Assist Program Quality and Learning Manager and co-facilitate quarterly after-action reviews including learning and reflection events, stakeholder consultation, and proven feedback from the o program management team.
• Support the team in the delivery of learning and reflection workshops and other programmatic learning processes and products
• Collecting best practices, and case studies that demonstrate qualitative and quantitative changes over the period.
• Support the setup of a complaint and response mechanism based on the IDPs and host community contexts,
• Assure that ICT is used in Beneficiary registration and Data collection in line with the Project MEAL framework.
• Promote and support monitoring, analysis, and learning from assessments of internal standards (Quality Framework) and Core Humanitarian Standards, accountability and transparency standards, protection minimum standards, and others.
• Work with the responsible programme or project teams to develop a culture of programme quality and knowledge-driven programming, providing support to management for evidence-based decision-making processes.
• Ensure that all MEAL work is carried out in a way that is sensitive to gender and protection issues.
• Maintaining evaluation, research, and learning repositories

People development and management

• Manage and support teams to deliver on the plans, providing coordination, leadership, inspiration, and guidance
• Facilitate identification of needs, planning, and implementation of Oxfam and partners, long term and humanitarian response team capacity building in MEAL, and build the capacity of Oxfam and partner staff to deliver MEAL, including through induction, training, and coaching
• Work with the PQL Manager to ensure that the management of teams is in line with Oxfam’s HR policies and procedures.
• Work with the PQL manager to ensure that team members have access to staff development opportunities, identify and address capacity gaps and provide ongoing counselling and support to team members
• Undertake other responsibilities as assigned by the line manager

Other

• Eager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women’s rights (click here).
• Understanding of and commitment to adhere to equity, diversity, gender, child safety, and staff safety health and wellbeing principles.
• The post holder is expected to be familiar with and abide by the Core Humanitarian Standards (CHS), NGO/Red Cross Code of Conduct, the People in Aid Code, Oxfam International procedures, and other regulatory codes (e.g. InterAction Field Co-operation Protocol; including safeguarding.
• Depending on the situation, the post holder may be asked to perform other tasks as requested by the Manager.

Person Specification

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment