Finance Assistant Full Time

FINANCE ASSISTANT

• Job Title: Finance Assistant
• Organization: Global Women Empowerment Development Ethiopia (GWEDE)
• Department: Finance
• Location: Addis Ababa
• Contract Type: Fixed Term
• Reports To: Finance Coordinator

ROLE PURPOSE

The Finance Assistant provides basic accounting and clerical support to the head office finance team under the supervision of the Finance Coordinator. The role ensures that financial documents are properly checked, recorded, and filed, and that routine cash and payment tasks are carried out accurately and on time.

KEY DUTIES & RESPONSIBILITIES

Job Responsibility #1: Data Entry and Record Keeping

• Enter routine transactions into the accounting system under the guidance of the Finance Coordinator.
• Check that invoices, receipts, and payment requests are complete and carry the required approvals.
• Maintain organized filing of vouchers and supporting documents in both hard and soft copies.
• Keep logs and registers up to date (e.g., cheque register, advance register, voucher register).

Job Responsibility #2: Payments and Petty Cash

• Assist in preparing payment vouchers, cheques, and bank transfer requests for approval.
• Handle petty cash payments and record all cash transactions.
• Make bank deposits and withdrawals and collect bank statements when required.
• Follow up on outstanding staff advances and receipts.

Job Responsibility #3: Reconciliation and Reporting Support

• Prepare petty cash reconciliation schedules.
• Compile expense summaries and supporting schedules for monthly reports.
• Support the tracking of project expenditures against approved budgets.

Job Responsibility #4: Payroll, Tax, and Assets Support

• Assist in collecting timesheets, attendance data, and payroll inputs.
• Support the preparation of tax and pension payment documents.
• Support the preparation of provident fund (PF) payment documents.

Job Responsibility #5: General Support

• Assist with documents and information requested during audits.
• Respond to routine financial queries from staff and suppliers, and refer complex issues to the Finance Coordinator.
• Keep financial information confidential and follow all organizational policies.

Job Responsibility #6: Compliance and Risk Management

• Identify financial risks and recommend mitigation measures.
• Ensure compliance with GWEDE policies, donor rules, and ethical standards.
• Promote safeguarding, PSEA (Protection from Sexual Exploitation and Abuse), child protection, and gender equality standards.
• Perform other duties assigned by the Finance Coordinator or Finance Manager.

QUALIFICATIONS & EXPERIENCE

• Education: BA Degree in Accounting, Finance, Business Administration, or a related field.
• Experience: 2–3 years of relevant finance experience; NGO experience is an advantage.
• Technical Knowledge: Basic knowledge of accounting software, Microsoft Excel, and Word; understanding of basic bookkeeping principles.

SKILLS & COMPETENCIES

• Accuracy, honesty, and high attention to detail.
• Good organization and time-management skills.
• Willingness to learn and follow instructions.
• Good communication and teamwork skills.
• Ability to maintain strict confidentiality.
• Professionalism and integrity.