Administrative/HR Intern Internship NEW

Context of the mission

For more than 30 years, Médecins du Monde (MDM), a campaigning medical organization committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organization do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations. MdM currently works in 44 countries across all continents where it focuses on 4 priority areas: caring for the health of migrants and displaced persons, promoting sexual and reproductive health, harm reduction associated with drug use, emergencies and crisis.

Médecins du Monde is operating in Ethiopia since 1986 in different types of health projects from long-term interventions to emergency response.

MdM France has concentrated its efforts on projects related to basic access to primary health care (projects centred on rural health facilities and isolated populations), reduction of maternal mortality through improved quality of obstetric care, promotion of sexual and reproductive health rights including protection against gender-based violence, provision of Mental Health and Psychosocial Support (MHPSS) and reduction of malnutritio

Title: Administrative/HR Intern

Status : Salaried

Duration: 5 months

Reports to: HR Officer

Location: Addis Ababa Coordination Office

Expected Strat date: August 1,2026

ROLE PURPOSE

The Administrative Intern provides general administrative and clerical support to the Country Office. The role supports the Country Representative, HR, Finance, Logistics, and other departments with routine office tasks such as scheduling, document handling, meeting coordination, and basic communication. The intern helps ensure smooth daily operations while gaining practical experience in office administration and cross-departmental support functions.

ESSENTIAL RESPONSIBILITIES

General Administrative Support

• Assist all departments with basic office tasks, including photocopying, scanning, printing, and filing documents (both digital and physical).
• Support meeting and event arrangements: reserve meeting rooms, prepare materials, coordinate schedules, and ensure spaces are ready.
• Prepare simple letters, memos, and routine correspondence as requested.
• Handle incoming calls and visitors in a professional and courteous manner.
• Assist with maintaining office supplies and ensuring cleanliness and organization of shared spaces.

Support to Country Representative, HR, Finance, Logistics & Other Departments

• Provide administrative assistance across departments, including document preparation, copying, scanning, filing, and archiving.
• Assist Logistics with document organization, archiving, and basic follow-up tasks.
• Support Finance with sorting, labeling, copying, and organizing financial documents.
• Assist the Country Representative with meeting coordination, scheduling, and simple correspondence tasks.
• Maintain strict confidentiality and ensure proper handling of sensitive information for all departments.
• Maintain and update files with guidance from departments.
• Assist in organizing events such as onboarding sessions, staff activities, and celebrations.

Other Duties

• Work collaboratively with colleagues across departments to complete assigned tasks.
• Demonstrate professionalism, courtesy, and a willingness to assist where needed.
• Perform any other administrative or office support duties assigned by supervisors or management.

• Minimum BA degree in Management, Business Administration, Human Resource Management, Law, or other related social science fields from a recognized institution.
• Fresh graduates: zero years of work experience Previous Experience in internship and Administrative Activity is an asset .
• Basic understanding of office administration or organizational support functions.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work well in a team-oriented environment.

SKILLS AND QUALITIES REQUIRED

• Basic computer skills, including MS Word and MS Excel.
• Good written and verbal communication skills.
• Integrity, confidentiality, and professionalism.
• Adaptability and willingness to learn across different departments.
• Time management and ability to handle multiple tasks.
• Positive attitude and strong interpersonal skills.

LANGUAGES

• Fluency in English and Amharic is required.