Finance Officer Full Time NEW

Background of IRC:

The International Rescue Committee (IRC) helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities that support them, as well as with those who remain within their homes and communities. At-work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. IRC leads the way from harm to home. Began work in Ethiopia, 1999 in response to severe drought that happened in Ethiopia’s Somali region. Currently, providing assistance in ten different regions implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

Job Overview:

Reporting to Senior Finance Manager, the Finance Officer is responsible for ensuring the overall Finance department activities in Harar field office/Mieso. The Finance Officer must be proactive on delivering the necessary tasks as required.

Major duties and responsibilities:

• Reviews payment requests to verify that all the necessary supporting documents have been attached and that the payments are for eligible expenditures as per the grant agreement.
• Makes sure that all payments are made on integra after approval has been obtained from the designated official.
• Check three-way match Invoicing purchase order on Integra ERP system
• Follow up of payment for Invoiced Purchase orders (PO)
• Budget Monitoring through Power BI
• Participate with goat procurement team in different Local market Mieso woreda
• Review Field payments to the limit of Authorized threshold
• To monitor checks are used sequentially, appropriately and completed correctly.
• Checks cash payment vouchers and the related documents submitted by the cashier for replenishment are correctly and reconciled with the documents and the cash count.
• Ensure that all cash operation procedures and internal controls are strictly followed.
• Carries out cash count at the end of every day and at any other interval as per the IRC policy.
• Review and prepare settling transactions for all cash in office, petty cash, adjustment and bank transactions on the integra system using the correct codes.
• At the end of the month or at any appropriate shorter interval,
  • Reconciles cash balance per records with the result of cash count,
  • Reconciles bank balance as per records with the balance on bank statement (Prepare Bank Reconciliation weekly),
  • Investigates and explains any difference arising from the reconciliation, if any and follow outstanding check and letter.
  • File all original financial documents upload scan document on box.
• Actively update any financial transaction on integra in daily bases
• Provide Orientation to newly hired staff and training on IRC financial policy rules and procedures.
• Oversees that the office’s cash operations are carried out properly and whenever irregularities are observed, report to Finance Manager.
• Prepare and share cash analysis report Ensures that the established control systems for assets acquisition, handling and utilization are consistently applied.
• Checks that vehicle fuel consumption is within normal limits by comparing the mileage with the corresponding fuel consumption.
• Make sure the Authorization Schedule issued is in place and appropriated logistics/procurements are completed and attached.
• Review Bid analyses as per Authorized threshold and limits.
• Make sure taxes and any other liabilities paid timely.
• Tracks the status of personal advances and ensures their timely settlement. And ensure all balance sheet payables and receivables are cleared on time and respond if any comment regarding of balance sheet every month.
• Coding all the transaction properly during invoicing on Integra.
• Ensure the fulfillment of all financial documents (Collections and disbursements) is as per the IRC audit requirement.
• Responsible for staff development under direct supervision.
• As part of his/her supervision responsibility, set and agree with the Finance Assistant Key performance objectives for each financial year in line with the Department goals.
• Provide the Finance Assistant conducive work environment; business tools, support and relevant training necessary for them to perform their work.
• Monitor the performance of the Finance Assistant through the year providing regular feedback on progress towards meeting agreed objectives and any improvement needed. And conduct an annual performance evaluation.
• Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by Sr Finance Manager.

Safeguarding Responsibilities:-

• Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]
• Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies

Educational Requirements:

• BA/MBA graduate in, Accounting and Business Management and related field

Preferred experience & skills:

• 2 years relevant work experience for Degree holder
• 5 years relevant work experience for Diploma holder
• NGO experience is a plus.
• Knowledge and experience in the local context is advantageous
• Basic computer knowledge (word, excel)
• Good communication and interpersonal skills.
• ERP Integra experience

Language Skills:

• Knowledge on English Language is a must.
• Proficiency in local language (Afan Oromo) is highly advantageous