Training and Administration Coordinator Full Time NEW

Job Summary
We are looking for a dynamic, highly motivated, and structured Training & Administration Coordinator to join our growing team in Addis Ababa, Ethiopia. This role offers an exciting opportunity to support end-to-end training management initiatives while ensuring effective administrative coordination and operational support for the departments. The ideal candidate will bridge training delivery, logistics, administrative operations, and stakeholder coordination to ensure smooth and efficient execution of departmental activities.

Main responsibilities

Training Coordination Responsibilities
• Serve as a focal person for online training programs in promotion, provide information, selling, and after-sales technical assistance and reporting.
• Act as the primary point of contact for in-person trainings, tracking setup, follow-up, facilitate logistics etc.
• Design comprehensive training modules, materials, trainer guide, and instructional materials, including technical and industry-specific paths.
• Handle public-facing visibility, progress updates, participation stats, and post-training digital highlights for engagement.
• Oversee all venue and other logistics, scheduling, participant evaluations, compiling structured post-training feedback and report writing.
• Organize internal monthly reporting, updating pipeline revenue trackers, and delivering updates aligned with annual milestone plans.
• Bridge the training department with the wider business development unit via bidding, proposal assistance, and tender follow-ups

Administration Responsibilities
• Organize and schedule meetings, appointments, training sessions, and stakeholder engagements.
• Maintain training participant databases, client records, correspondence files, and departmental documentation.
• Coordinate travel arrangements, accommodation bookings, transportation, and related logistics for trainers, consultants, and participants.
• Support procurement of office supplies, training materials, and operational resources required for training delivery.
• Manage administrative duties including filing, typing, copying, binding, scanning, archiving, and document management.
• Prepare and maintain training agreements, proposals, reports, quotations, invoices, and related documentation.
• Organize client meetings, training events, workshops, and reserve meetings or training venues as required.
• Coordinate venue setup, facility arrangements, and logistical requirements for internal and external training programs.
• Maintain inventory records for training materials, office supplies, and departmental assets.
• Coordinate office maintenance requests and follow up with vendors and service providers as required.
• Support onboarding logistics, staff events, and departmental activities when required.
• Prepare administrative reports, meeting minutes, trackers, and departmental updates.
• Ensure proper filing, confidentiality, and maintenance of company records, agreements, and sensitive information.
• Support onboarding activities and employee engagement initiatives as assigned.
• Assist in coordinating departmental projects and cross-functional activities to ensure timely completion of deliverable

Qualifications

• Bachelor’s degree in Business Administration, Management, Economics, Marketing, or relevant Business fields.
• Two (2) years of relevant experience in training coordination, administration, office coordination, project coordination, learning and development, or related fields.
• Capability with design and content platforms like Canva and Adobe Illustrator is an added advantage.
• Exceptional verbal, written, and presentation skills with an outstanding ability to present complex insights clearly and professionally to diverse audiences.
• Excellent command of both spoken and written English.
• Familiarity with digital marketing tools and platforms is an advantage.

• Strong organizational and project management abilities, high attention to detail, strategic thinking, and the capability to multi-task under strict deadlines.
• Strong documentation management and record-keeping skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Strong coordination and stakeholder management skills.
• Ability to work independently while managing multiple priorities and deadlines.

Key Competencies
• Strong organizational and planning skills.
• Attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Stakeholder management and relationship building.
• Time management and multitasking ability.
• Problem-solving and initiative.
• Ability to work under pressure and meet deadlines.
• Confidentiality and professionalism.

What We Offer
• Opportunity to work within a globally recognized professional services network.
• Exposure to diverse industries and high-profile institutional clients.
• Continuous learning, professional development, and capacity-building pathways.
• A collaborative, inclusive, and dynamic work environment.
• Competitive remuneration and benefits package.