Project Assistant-Cash JEOP Full Time

Job Title:  Project Assistant-Cash

Department: JEOP

Band:  IV

Reports To: Program Manager Cash

Country/Location: Ethiopia/Addis Ababa

 Job Summary:

The Program Assistant – Cash will work with the Cash team to deliver a responsive, effective, and efficient cash response and support administrative activities during the implementation of the Joint Emergency Operation (JEOP) objective of serving acutely food insecure individuals. The incumbent will provide consistent and high-quality service and contribute to the proper stewardship of project resources to help ensure operational effectiveness in provision of high-quality programming.

Job Responsibilities:

• Participate and contribute to market and price data assessments organized by the CRS/JEOP program.
• Facilitate communication with all members of the JEOP program team, relevant staff in other departments/teams and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.
• Participate in training and actively uphold CRS code of conduct, and proactively make considerations of gender, age, safeguarding and protection standards during cash response and related activities.
• Support and administrative contribution to organizing JEOP partner organizations’ staff capacity strengthening as required.
• Upload data sets, information and update documents through assigned database while ensuring quality and reliability of information under the guidance of ICT4D and cash team
• Support administrative duties (e.g., travel, meeting/workshop, and other logistics arrangements) for staff and visitors including.
•  Schedule and coordinate appointments.
•  Provide logistical and communication support to event planning activities among others.  prepare transactional documents in support of project implementation processes and support and facilitate coordination of transaction processing (e.g., hotel and flight booking, payment requests, travel authorizations, travel advances, visas, periderm payments etc.).
• Make field visits as required to support partners programming needs including but not limited to registration, distribution, training/learning events outside of Addis Ababa.
• Support the program implementation activities related to RedRose CAT platform requirements such as data cleaning, card preparations card activation, reconciliation, and document review.
• Ensure project equipment are utilized in a proper manner and ensure the records are always up to date.
• Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.
• Compile data perform data entry and data verification in relation to project administration processes (e.g., various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors’ welcome packages, etc.).
• Provide specialized project administrative transactions and processes (e.g., translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
•  Prepare RFGS for procurement of services, goods and upload or update program and procurement documents on Insight
• Perform related activities up on request.

Typical Background, Experience & Requirements:

Education and Experience

• Completion of 1st Degree or Completion of College Diploma (ICT related studies, Social or Natural Science)
• 2-year experience for BA/BSC Degree or 6-year experience for a diploma holder.
• Experience working in an office environment in program support, clerical or administrative role. Experience with a local or international NGO a plus.
• Excellent compute skills including experience with typing/word processing, data entry into online databases and forms, simple report preparation and working with various office equipment.
• Experience in MS Office package (Excel, outlook Word, PowerPoint, Visio) and information management systems. Proficient in Word.

Personal Skills

• Good relationship management skills and the ability to work closely in a team and with local partners
• Attention to details, accuracy, and timeliness in executing assigned responsibilities
• Good time management skills with ability to work on multiple tasks
• Strong customer service orientation with good communication and interpersonal skills
• Proactive, resourceful, solutions oriented and results-oriented

Required/Desired Foreign Language: English

Travel Required: maximum 35%

Key Working Relationships:

Supervisory: NA

Internal: JEOP team, Operations staff (Finance, Supply Chain/Admin, IT), other CP program staff (RFSA, Emergency, other program departments).

External: JEOP consortium members,church partners,UN stakeholders(OCHA,WFP), other humanitarian stakeholders.

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
•  Accountability & Stewardship

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.