Programme Support Intern -Northern Ethiopia Response Internship

“FOR ETHIOPIA NATIONALS ONLY”

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

• Position Name: Programme Support Intern- Northern Ethiopia Response
• Position grade: N/A
• Duty Station: Addis Ababa
• Duration: 6 (Six) Months
• Supervisor Position: N/A
• Report to: Northern Ethiopia Response Manager

OBJECTIVE OF THE INTERNSHIP

The objective of this internship role is to provide a training opportunity for interested graduates and to assist the Northern Ethiopia Response Manager and the Humanitarian and Resilience Program at large in providing effective admin and relevant programmatic support.

 Specific responsibilities

• Raise ROs and track procurements.
• Assist with the preparation and dissemination of materials including meeting notes and reports and follow up on action points.
• Support the organization of meetings and conferences and support the implementation of projects
• Assist in drafting talking points/ meeting notes, reports, and presentations.
• Work with the Admin team to arrange flights
• Assist in drafting and preparing official documents.
• Work with the Finance team on Banana transportation – follow up on the letter from NDRMC,
• Work with the logistics team to closely follow up procurement, delivery, and transportation of NFIs
• Supports staff during the preparation of meetings and workshops as needed (meeting halls, stationery, refreshments, lunch, etc.)
• Provides administrative support to staff for copying and scanning.
• Work with the Partnership team to follow up on MOUs and government reports
• Work with HR on following up on recruitments.
• Support and sustain an effective filing system (hard copy and digital)
• Performs other duties as assigned

REQUIRED TECHNICAL SKILLS AND KNOWLEDGE

• Degree from a recognized University or College in Business Management, Communication, social science, Linguistics, or any related field of study that can bring added value to the post.
• Fresh graduates within two years with no work experience and have an interest to work as an intern
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint)
• Tailors’ language, tone, style, and format to match the audience
• Demonstrates openness in sharing information and keeping people informed
• Fluency in spoken and written English is required for the internship
• Strong communication and interpersonal skills
• Listens to others, correctly interprets messages from others, and responds appropriately
• Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
• Able to work effectively in a diverse team environment
• Speaks and writes clearly and effectively
• Always behaves professionally and ethically

Desirable:

• Any experience in providing translation services is an advantage
• Any experience/participation in facilitating discussion and training is an asset