Logistics Officer Full Time NEW

Context of the mission

For more than 30 years, Médecins du Monde (MDM) France, a campaigning medical organization committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organization do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations. MdM currently works in 44 countries across all continents where it focuses on 4 priority areas: caring for the health of migrants and displaced people, promoting sexual and reproductive health, harm reduction associated with drug use, emergencies and crisis.

Médecins du Monde is operating in Ethiopia since 1986 in different types of health projects from long-term interventions to emergency response.

MdM France has concentrated its efforts on projects related to access to primary health care (projects centered on rural health facilities and isolated populations), reduction of maternal mortality through improved quality of obstetric care, promotion of sexual and reproductive health rights including protection against gender-based violence, provision of Mental Health and Psychosocial Support (MHPSS) and reduction of malnutrition.

Position Title: Logistics Officer

Status: Contract

Duration: Until October 31, 2026

Reports to: Field Coordinator

Location: Moyale

Travel Required: Yes

OVERALL OBJECTIVE OF THE POSITION

Based in Moyale, the Logistics officer will be responsible for day-to-day tasks and activities and adequate logistics support to Health Activities response, in the implementation of humanitarian program, in respect of MDM procedures and donors’ requirements:

Mainly responsible for supporting logistically the Field.

Reported to: Direct supervision to Field coordinator of Field project and technical reporting to Logistics Coordinator of MDM Ethiopia Mission.

Job Summary

The Field Logistics Officer will play a vital role in Procurement Management, Stock Management, Transport Management and Premises management. He/she will be base in Moyale under the direct supervision of field coordinator, and He/she will have a technical reporting line to the Logistics Coordinator of MDM Ethiopia Mission. She/he will be the direct manager of the guards and the cook/cleaner

TASKS & RESPONSIBILITIES

Procurement Management

• Coordinate with the Field Coordinator and Finance Officer to prepare monthly purchase forecasts.
• Request financial advances from the Finance Administration Officer at the beginning of the week and justify expenses by the end of the week following MDM procedures.
• Ensure strict adherence to MDM and donor procurement policies and procedures.
• Manage all purchasing processes at the base level, avoiding split purchases and adhering to financial thresholds and associated procedures.
• Collaborate with managers and officers to ensure efficient and effective logistics operations.
• Optimize logistics operations to increase cost-effectiveness, including establishing long-term supply contracts.
• Maintain and archive procurement records, both physical and digital, on the logistics SharePoint.

Stock Management

• Oversee and manage all stocks at the base level.
• Register, maintain, repair, and dispose of MDM assets while maintaining full control over all items.
• Verify the quantity, condition, and contents of received goods against orders or goods received notes.
• Report any irregularities, such as missing or damaged items, to the Log Manager and Field Coordinator.
• Ensure proper organization, protection, identification, and accessibility of goods in storage.
• Produce stock documentation by MDM policies and formats.
• Tag and list all assets during procurement and keep records up to date.
• Maintain cleanliness and good condition of stocks.

Transport Management

• Assist in renting vehicles for programming activities.
• Ensure compliance with MDM vehicle management procedures.
• Implement rules for vehicle and transport management.
• Schedule and reserve transport as needed.
• Allocate and loan vehicles appropriately.
• Supervise hired vehicles to ensure they are in good condition.
• Ensure vehicle contractors perform regular maintenance.
• Oversee weekly vehicle checks by drivers.
• Manage fuel stocks and maintain buffer stock.
• Handle the transport and movement of goods and supervise loading and unloading.
• Supervise drivers on license reporting, accident handling, and security measures.
• Report and track vehicle service and fuel consumption.
Premises Management

• Monitor the use of office materials, fuel, and lubricants.
• Inspect the cleanliness of open spaces (gardens, courtyards, etc.).
• Ensure maintenance of MDM premises and facilities (walls, roofs, electrical installations, water supply, etc.).
• Oversee minor building rehabilitation work.
• Ensure compliance with security norms in MDM premises.

Communications Management

• Train staff in using communications equipment (satellite phones, GSM, smartphones, computers, etc.).
• Keep contact numbers and email addresses updated and accessible.
• Ensure maintenance of computers and network systems.
• Secure and track communication and IT equipment.
• Maintain and service communication equipment (phones, landlines, mobiles, sat phones, etc.).
• Brief new staff on communication protocols and equipment usage.
• Supervise computer maintenance personnel and inform the Field Coordinator of issues.
• Oversee internet service providers, server performance, and data consumption.

Emergency Response

• Participate in emergency activities and exploration visits.
• Manage logistics activities and staff during emergencies.

Security Management

• Report security issues to the security focal point.
• Serve as a backup for the security focal point when needed.
• Support the Field Coordinator in implementing security and safety procedures.
• Ensure timely implementation of security improvements.
• Mitigate risks related to fraud, corruption, and insecurity.

Team Management and Networking

• Manage assigned team members (Drivers, Cleaners, and Guards).
• Conduct capacity building and appraisals for staff.
• Train new staff in logistics procedures.
• Actively participate in base meetings.

Reporting

• Consolidate and submit monthly logistics reports to the Field Coordinator and Log coordinator.
• Provide mission reports and handover documents at the end of contracts or before annual leave.
• Fully scan and archive purchase files physically and on SharePoint.

Others

• On the request of the program and Logistic coordinator, Field coordinator may carry out extra tasks

Required qualifications and skills

• Education: Degree in Logistics Supply Chain Management, Business Administration and other relevant field of study.
• Experience: Two years’ previous experience in Logistics, INGO environment is a plus.

• Competencies:

 Essential knowledge of use of computers including processing of documents (Word, Excel),
 Good driving skills with renewed driving license,
 Good communication, negotiation and organizational skills,
 Flexibility and versatility,
 Attention to detail, ability to work in a multi-disciplinary and multi-cultural environment,
 Quick decision-making and prompt action, open-mindedness,
 Curiosity and openness to new ideas,
 Creativity, and dynamism.
 Committed to MdM’s values as an organization and motivated by its non-statutory.

Languages

 Fluent in English language (speaking and writing) is mandatory.
 Local language and Knowledge of the local context are required.

NB . Recruitment/Hiring for this role is contingent upon funding approval