IFRC Supported Projects’ Coordinator Full Time

Job Summary

The IFRC supported projects’ Coordinator is responsible for managing the IFRC supported projects at the national society. The project coordinator is reporting to head of programs. He /She will lead the overall project management which includes planning, budgeting, implementation, monitoring and evaluation, timely and quality reporting as per the provided formats and standards.

The main responsibilities of the project coordinator are related to NS strategy and priorities definition, management of overall IFRC operations, technical liaison with the cluster programs manager /coordinator

The Project Coordinator is directly accountable in following up  of project activities and ensuring technical team within the NS is clearly engaged for timely implementation.  He/She will be responsible to manage allocated budget as per the project document, with standard quality and in relation to the MOU between the IFRC and Ethiopian Red Cross Society (ERCS).

The project coordinator becomes part of the task assessment, planning and response teams for emerging emergencies in the country as directed by his supervisor while is expected to be flexible, supportive of his/her colleagues at the head quarter and branch level.

Key performance areas

• Responsible for leading the IFRC Projects within the National Society and ensuring appropriate links with IFRC country cluster office.
• Coordinate with IFRC country cluster office  and  the technical sectors in country and in the regional office to ensure they work closely with the counterpart managers of ERCS and relevant departments in all related programming roles and responsibilities, providing advice and recommendations that carefully consider local capacity and context.
• Act as a focal between the ERCS and IFRC Country Cluster delegation in case new assistance is required for responding to a new emergencies and should be technically lead the development of DREF and appeal proposals for funding while supported by the cluster technical teams ..
• Constantly monitor and report the disaster situation and overall context and adapt the orientation or set-up of the operation.

Context, principles and values:

• Promote and assist the integration of humanitarian priorities and interventions within all relevant programming divisions in the NS.
• Analyse and adapt Movement systems and standard operating procedures and innovates where needed to meet the needs of affected communities.

Coordination:

• Advocate for and design integrated operational strategies considering partner’s respective capacities to ensure that all components of the response are identified, planned and carried out in a coordinated, collaborative and integrated manner
• Collaborate with stakeholders and partners, in all aspects of the project including identification of needs, capacity building, relevant sectors engagement at all level, and other areas of collaboration.

Programme management, planning, monitoring & reporting:

• Lead the operational strategy to develop programme approaches which strengthen and develop the National Society’s structures, capacity and performance; analyze and understand current strengths and weaknesses and ensure provision of necessary technical and material support in collaboration with IFRC specific sectors.
• Encourage continuous assessment, planning and implementation between sectors, where appropriate, moving towards an overall multi-sector integrated approach.
• Monitor implementation of interventions and ensure the projects remain effective for purpose, Organize and lead role periodical review forums of the project progress with the project team at HQ, field level, (partners and stakeholders) to bring smooth implementation and hand over the project.
• Ensure rigorous monitoring and management of project budgets, ensuring compliance with IFRC finance procedures and that expenditure is within income and approved ceilings and within donors earmarking requirements. Identify problems and solutions in a timely and effective manner in coordination  supervisor and with IFRC CCDO.
• Facilitate the implementation of the project activities according to the project proposal based on the MoU signed between ERCS and IFRC. Closely follow up the transfer of budget from IFRC to ERCS and from ERCS to the branch, monitors the proper and efficient utilization of the budget with emphasis of identifiable and verifiable expenses of the project approved budget.
• Ensure timely amend quality reporting while consider the exit strategy for the operation from an early stage and how it might link to and support the NS long-term programmes.
• Resource management: Advise on the need of human resources need in the branches in coordination with head of departments, HR and CCDO, and have overall responsibility for resource management.
• Direction setting, operational objectives, communication flow and team planning: Define and communicate the operation’s strategic direction to implement and the development of capacities within the NS, Provide technical assistance, guidance, and information on changes to workflows and procedures to staff members, in accordance with the internal process and procedures of the national society.
• In coordination with ERCS work units and other stakeholders, ensure Community Engagement and Accountability (CEA) system is mainstreamed throughout the program cycle in all projects /operations
• Champion high quality accountability standards and ensure compliance with relevant policy and procedures
• Represent the project in meetings and workshops as needed. Prepare reports, briefings, background information, narratives, and statistical reporting as necessary and required for the department.
• Maintain and ensure the confidentiality of all related information of the project by implementing the National Society’s relevant policy and procedures in line with standards and rules of the IFRC supported project.
• Facilitate preparation of sectoral partnership agreement, Terms of Reference and its signatory by respective parties to the agreement

Work Unit: Ethiopia Red Cross Society, Disaster Risk Management Department (DRMD)   

Reporting to : –  Emergency Preparedness and Response division  Head

Terms of employment:- 1 year with a possibility extension based on satisfactory performance

Qualification Requirements:

• MSC/BSC/BA/MA degree in Disaster management, Project management/ Development studies/ Social works, Public Health and related fields.
• 8/10 years of relevant work experience in second degree and first degree respectively in relevant areas.

Other Skills:

• Proven project management and coordination skills and experience.
• Proficiency in English language (written and oral).
• Relevant NGO supported projects/programme management experiences and expertise  has high advantage.
• Commitment to Ethiopian Red Cross values and ethical standards
• Profound experience in  any of the sectors WaSH and health, disaster risk management, food security and livelihood, capacity building, and program/project management.