Food Assistance Monitoring Officer (RFSA) Full Time

Job Description Summary

Food Assistance Monitoring Officer will plan and conduct food assistance monitoring activities at targeted woredas. The position holder will intensively undertake risk monitoring activities at designated woredas to ensure higher level of donor compliance requirements and consortium level standards. Work closely with field level staff, consortium office food assistance technical and management team through feedback and team work mechanisms to ensure minimum standards and deliver high level quality results.

Job Description

Planning and improvements in monitoring and compliance works according to the donor standards

• Plan and carry – out of food assistance monitoring activities for executing of monitoring tasks as per food assistance monitoring principles, standards and procedures.
• Recommend improvement of monitoring systems, revise tools and mechanisms to establish quality commodity management in terms of warehousing, documentation, overall commodity flow and food transfer.
• Conduct monitoring activities at PDPs, SDPs and FDPs, to ensure food handling, food safety and that transfer of entitlements are made according to the standard ration size.
• Produce workable monitoring plan and ensure effective implementation of the plan according to humanitarian core standards and principles to ensure that resources can be transferred to projects participants appropriately.

Coordination and Collaboration

• Closely work with SPIR II food assistance coordinator, consortium level food assistance monitoring and compliance technical team to improve and enhance food assistance operational quality by supporting on the development and implementation of standard operating procedures.
• Initiate and actively participate in Food Assistance Monitoring and Compliance TWG and represent food assistance coordinator in any food assistance risk monitoring and compliance related meetings.
• Perform smooth and effective monitoring works in cooperation with food assistance management, food assistance monitoring and compliance team and field team.
• Play significant role that food assistance monitoring processes are effective, transparent and all components are covered.
• Make sure field team are supported on any technical aspects and capacity gaps might be needed and monitoring works are supportive and result based.
• Coordinate joint risk monitoring with consortium food monitoring and compliance team and take a leading role to follow up and close the identified issues in timely manner.

Performing Monitoring Activities and Reporting

• Conduct regular live food distribution observations to monitor compliance of food distribution processes with consortium and donor agreed standards.
• Conduct regular food commodity end use check in targeted woredas after the completion of each food distribution round to check and verify project participants have received their entitlements as per the standard rations sizes and verify other relevant information of program beneficiaries and food distributed.
• Conduct regular warehouse inspection at primary destinations, in target woredas secondary warehouses, FDPs and satellite distribution points to check and ensure higher level of compliance to donor and consortium level minimum standards in commodity handling and warehouse management practices.
• Check PW activities attendance sheet against payroll before conducting food transfer. In addition, will check PDS payroll sheet with master participant list;
• Monitor and support the implementation Wereda level PW food transfer.
• Together with the government office develop a reconciliation of the SPIR II RFSA public works done by each household to be eligible for the period transfer payment.
• Conduct regular post distribution monitoring/PDM in targeted woredas FDPs and satellite distribution points after the completion of each food distribution round to check and verify project participants have received their entitlements as per the standard rations sizes, monitor food consumption, food quality and identify areas of program improvement.
• Undertake regular monitoring if controlling mechanisms and procedures are established and practiced at FDP, Woreda and PDP level of operations to maintain adequate food commodities handling, movement and distribution of food commodities to mitigate risk of fraud and misappropriation of program resources.
• Undertake all kinds of food assistance risk monitoring and make sure that appropriate methods and tools are used at all food assistance handling and management level.
• Ensure that monitoring activities are carried out to the level required, standard and quality monitoring reports are timely produced, compiled and shared with food assistance coordinator.
• Based on monitoring findings and observations, continuously provide feedback to field level staff and management, food assistance monitoring and compliance team to follow up and ensure operation quality improvement.

Monitor Food Assistance Team skills, gaps and provide on job skill transfer and advice proper capacity building sessions.

• Monitor food assistance staff knowledge of their specific jobs and implementation of each duty’s JD to enhance performance of each staff and ensure positive and collaborative working relationships in line with WVE’s Code of Conduct in collaboration with SPIR II food assistance management.
• Identifies field food assistance staff capacity gaps and propose action points.
• Conduct regular exit meeting to review monitoring activities conducted and gaps identified for common understanding and further learning.