Finance Assistant Full Time

Duties and Responsibilities:

·       In coordination with field teams, schedule the collection of weekly attendance sheets and both for staff and daily worker

·   Cross check all Admin and Finance documentation and ensure that all documents are in line with ACTED compliance procedures

·       Prepare payment sheets and pre-count each beneficiaries payment to be made after coordination with Project team;

·       Schedule, set up, and execute beneficiary payments with close coordination with project team and logistics and security department

·       Ensure that the cash safe has enough cash and denominations for each payment in conjunction with the finance department at capital office;

·       Prepare payment vouchers and keeping the cash book up to date;

·       Ensure all Cash IN/Cash out are fully supported with required FLAT documents and justification;

·       Check that no supportive documentation or signature are missing before releasing any payment

·       Fill in Vouchers on a regular basis and ensure registration of vouchers in the cashbook

·       Proceed with payments for all items and services approved by the Area coordinator

·       Check the Safe & Cashbook at the end of each day and ensure that the balance matches with the Cash Books

·       Deal with Money Exchange, change money for the cashbooks whenever needed and register it

·       At the end of each month, check that the balance in the safe and the bank accounts are in line with the cash and bank books, release the cash checking statement and bank reconciliation with the area coordinator

·       Check vouchers quality on a regular basis

·       Check Cashbook & SAGA before closing the accountancy for the month

·       Ensure all advances are cleared for the staff, before paying the salary

·       Prepare Cash Request on monthly basis and share with capital office; track with capital office and bank the transfer of cash to ACTED field office bank account;

Subordination

The employee works under the direct supervision of the Finance Officer

·       Degree/Higher Diploma preferably in Accounting, Finance, Business Administration or related field and two years’ experience in working with International NGOs in the similar level.

·       Deep and clear understanding of humanitarian principles and activities

·       Excellent interpersonal skills and demonstrated ability to establish effective and working relationships

·       Excellent communication skills, personable and articulate

·       Fluent in written and spoken Amharic and English.

·       Keen to detail and accuracy required and willing to learn

·       Excellent skills in Microsoft Word, Outlook, and Excel.

·       Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.