Assistant-Documentation and Finance Full Time NEW

Vacancy Announcement
ETHIOPIAN AGRICULTURAL TRANSFORMATION INSTITUTE

Position: Assistant- Documentation and Finance
Term of Employment: One year with possibility of extension
Duty Station(s): Addis Ababa
Required Number: One
Application Deadline: July 26, 2025

BACKGROUND:

The Ethiopian Agricultural Transformation Institute (ATI), formerly known as the Agricultural Transformation Agency (ATA), is a strategy and delivery-oriented government institute created to help accelerate the growth and transformation of Ethiopia’s agriculture sector, which is a key contributor to the country’s GDP, exports, and workforce. The ATI’s work is centred on improving the livelihoods of smallholder farmers (SHFs) across the country for improved income, inclusiveness, resilience, and sustainability.
The ATI works to transform the agriculture sector in Ethiopia by conducting policy and analytical studies, providing technical implementation support and capacity building, coordinating. Platforms to better integrate partners and projects and designing and directly leading several innovative/pilot interventions.
The Institute joins forces with various stakeholders, including policymakers, researchers, farmers, and development partners, to support the implementation of agricultural development programs and initiatives. In addition, the ATI collaborates with national and international partners to facilitate knowledge exchange and learning opportunities. The Institute plays a crucial role in generating and disseminating information to support evidence-based decision-making in Ethiopia’s agricultural sector.

Our Culture

We have an exceptional team of employees with a proven track record of success in managing complex activities and achieving transformational results. Our culture is one where talented individual are committed to doing their best and work together to achieve excellent results.
At ATI, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector. We offer rewarding work in a young, fast-paced growing organization with passionate, motivated colleagues and excellent career development and training. We recognize our most valuable assets are our people and are committed to providing our employees with the tools and training necessary to achieve their career goals.

POSITION SUMMARY:

The Documentation and Finance Assistant will assist the finance staff in the proper handling of the FARM project financial documents of ATI head office finance department and regional finance office. In addition, s/he will facilitate access to the FARM project financial documents at the time of External/Internal Auditors requesting copy of voucher and supporting documents, maintain a separate copy file for payroll and related tax documents to evidence our compliance to the tax law of the land and support the finance team in day-to-day activities and recording of financial transactions.

ESSENTIAL DUTIES:

• Ensure timely and Accurate documentation.
• Ensure compliant documentation and filing financial records in the Head office Finance department and assist in maintaining a register in in the soft and Hard copy.
• Up on authorized request, present the required document/voucher to finance department and others and ensure that they are returned to their original box files.
• Undertake proper filing support activities including scanning, filing, and organizing FARM project document.
• Undertake data cleaning and preparation of record for easy reference and use online to the user access.
• Assist the finance team as well as it is required their provision of FARM project document to the Internal / External Auditors.
• Receive and file long term contract FARM project files, used and unused vouchers, and other finance working document.
• Receive and file FARM project BPV, JV, RV,AND PCPV after being posted by Data management officer and keeps them by libeling by reference, Month and Date.
• Maintain FARM Project paper record of Monthly payroll and the related salary tax settlement with inland revenue receipt voucher.
• Archive FARM project documents after review by finance officer and after posting by fiancé officer in data management capacity.
• Furnish FARM project documents and records as required by donors or Partners.
• Assist the cashier at ATI Head office in payment of allowance to FARM project staff, training and workshop Participant .
• Substitute cashier in their absence and collect bank credit and Debit Advice of FARM project.
• Perform any other FARM project task assigned by Senior finance officer delegated.
• Check all attached supporting document and make sure STAMP in all pages of the project documentation.

• Required Qualification, Competencies, and Experience:
• Diploma or bachelor’s degree in accounting or other related fields of study.
• Minimum 6 years of relevant experience for Diploma or 1 years of relevant experience for bachelor’s degree. Previous experience in NGO’s, Donor/GOV’t Bilateral/Multilateral Organizations is an asset
• Computer knowledge in MS Office (Excel, Word, particularly QuickBooks etc.)
• Knowledge of [WHAT TYPE OF LAWS?] local laws of the country
• Willingness in working long hours and ability to work with other teams
• Excellent oral and written communication skills
• Proficient in written/spoken English and Amharic languages
• Strong team player with multi-tasking and prioritization skills
• Strong attention to details, confidentiality, and accuracy