Administration and Finance Officer Full Time

Médecins du Monde or Doctors of the World, is an international humanitarian organization which provides emergency and long-term medical care to the world’s most vulnerable people.

Médecins du Monde (MDM) is operating in Ethiopia since 1986 in different types of health projects. MDM–France invites qualified candidates to apply for the following position:

Duty station: Ethiopia, Tigray Region -Aksum – Ahasea

Starting date: Immediately /ASAP

Employment Term: 6 Months with possibility of extension

Basic Salary: 37,440.00 ETB

Reported to: Administration and finance Manager / Finance Coordinator

Job Summary

The Administration and finance officer is responsible for the organization of the field administrative and finance components. This person will work closely with the partner, providing support in terms of accountancy, finance and HR Management.

Essential duties and responsibilities.

Finance and Accountancy

• Receives and keeps all the receipts and invoices and fills and stamps them when payment is made.
• Gives title, puts analytics, accountancy and budget codes, and files all invoices and receipts on a daily basis.
• Verifies that all the documents required by MDM financial procedures are included before payment.
• Registers the accountancy (keep and update the bank and cash journal) according to the accountancy plan and budget plan.
• Prepares and updates monthly accountancy to be sent to Finance & Administrative Manager for final closure. soft and hard versions, makes a photocopy of the original documents before sending it to Coordination.
• Ensures the presentation, circulation, filing and archiving of accounts and financial documents in accordance with Ethiopian regulations and MDM procedures.
• Manages his/her cashbox and keeps the cashbook updated on a daily basis.
• Does daily cash control of the cashbox ensure a cash count at least once a week and a cash control signed by the Finance & Administrative Manager and Field Coordinator.
• Follows up and balances the operational advances given to any member of the team.
• Timely request the finance & administrative manager to withdraw cash from the bank.
• Follow up and ensure timely payment of staff income tax and pension contributions, Withholding tax payments and periodical Office and utility Bills.

Administrative and HR Management

• Create, keep and update all national employee administrative files according to the set procedure.
• Prepare employment contracts and other documents related to employment contracts, check contract dates and inform to Administration and Finance Coordinator/ Human Resource Manager / Human Resource Officer before their expiry date.
• Receive the leave requests from employees, ensuring the leave request is approved by the responsible person, insuring the annual leave is deducted, keep them in the personal files.
• Have the employee sign their contract and other letters on time and send them to the Coordinating Office on time
• Monitoring and enforcing the pension registration and pension contributions.
• Archives and files all official correspondence
• Organize / archive all HR and Administrative information in the respective files.

Educational Qualification

• BA Degree in Accounting, Finance, Business Administration or related filed

Work Experience

• At least 3 years’ experience in similar positions
• Experience in an international NGO

Personal Skills and qualities required

• Strong organizational skills in emergency situations and autonomous in daily operations,
• Good working knowledge of English and Tigrena language an asset
• Excellent reporting skills
• Good communication skills
• Fully fluent in Microsoft Word, Excel, PowerPoint and Sagaa application
• Showing flexibility, reactivity, anticipation, adaptability;
• Experience/knowledge of the Tigray region is a plus

Languages

• Fluent English essential, including good English writing skills
• Amharic and Tigrinya is essential
• French: an asset